Real property projects Conformance Audit Team—Terms of reference

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Date established: April 01, 2015

Date updated: March 6, 2019

1. Mandate

The Conformance Audit Team (CAT) is the Public Services and Procurement Canada (PSPC) community of practice through which the reviews of conformance to the National Project Management System (NPMS) are conducted, enhanced, and reported on. The group is made up of regional subject matter experts in the Real Property Services (RPS) Branch from across the country, and from the Parliamentary Precinct Branch. The CAT mandate is departmental and is independent of a branch or region’s quality management initiatives.

The team is to:

2. Chair

Regional Manager, Quality Management Office (QMO), or equivalent.

Since April 01, 2015 – Regional Manager, QMO Ontario.

3. Membership

One Regional Manager, Quality Management Office (or equivalent and/or delegate) from each region and each National Capital Area (NCA) RPS sector, and any other branches performing real property projects:

4. Governance structure

The team functionally reports to:

Other Federal Authorities as required

5. Roles and responsibilities

CAT Chair is to:

Regional / Sectoral CAT member is to:

6. Operations of the committee

Meeting structure
The meeting agenda is to focus on quality management practices and frameworks that will enhance the value of performing NPMS conformance reviews on real property projects.
The agenda is issued by the Chair prior to the meeting, and members can make additions. The final agenda is approved by the Chair.
CAT members will arrange for substitutions with advance notice to the Chair. Members shall ensure that substitutes have the necessary knowledge and authority.
The official languages of the Committee shall be English and French.
Frequency of meetings
Meetings shall be held typically on a monthly basis, or as needed. Additional meetings may be called at the discretion of the Chair.
Meetings are conducted via teleconference / WebEx from location of Chair, and participants can assemble in meeting rooms as available to join the meetings.
Meeting documentation
Presentation or discussion material is to be provided to the Chair in advance of meetings for distribution to the members in a timely manner.
Meetings require a quorum of at least 5 out of 7 representatives from the Real Property Services regions (Pacific, Western, Ontario, Quebec, Atlantic and NCA) and Parliamentary Precinct Branch.
Decisions are reached by simple majority vote by the members for final approval by the Chair.
Minutes—Record of decisions
A record of decisions (ROD) is prepared by the Chair and circulated to members for review and comment in advance of the next meetings. Comments are reviewed and considered by the Chair. The final ROD is presented to members for final adoption at the next meeting.

7. Changes to the terms of reference

Changes to the Terms of Reference are to be discussed by the CAT and approved by the Chair.

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