Annex 3—National Project Management System conformance review process

Step 1

Reviewer:

• review conformance review process in latest version of this directive
• review previous action plan improvements
• identify projects to be reviewed in accordance with the 1%, 10% and $100M rule
• inform appropriate senior regional staff of process to take place

Proceed to Step 2

Step 2

Reviewer:

• notify project staff of projects to be reviewed in 10 working days
• answer questions and provide direction as required

Project staff:

• verify existence and location of project documentation. Found it?
• yes or no
• if no, locate documents.
• if yes, proceed to step 3

Step 3

On the 11th working day after the notification:

Reviewer:

• review project documents, remotely (if possible) or on-site
• review issues with project staff, collect feedback and advise them as necessary

 Project staff:

• assist as necessary
• provide feedback and answer questions

Proceed to Step 4

Step 4

Reviewer:

• prepare regional National Project Management System (NPMS)  conformance report
• share draft report with regional stakeholders
• discuss comments as necessary
• advise on short and long-term fixes
• proceed to Step 5

Project staff:

• review report and comment
• fix short- term issues (such as storage)
• prepare action plan improvements
• done

Step 5

Reviewer:

• have report vetted by senior management
• send or have report sent to Head Quarter (HQ) no later than June 30
• ensure that regional processes integrate and monitor the changes and fixes required
• advise NPMS continual improvement team on national process change requests (if applicable)
•  done