Intermediate investment analysis report (for space projects)

Executive project summary

Client(s):

Date:

Proposed Location:

Project Type:
(renewal, space assignment, tender call, option, direct negotiation, etc.)

Lease Number:

Project Number:

Description of recommended option:

Reimbursing Status:
(Expansion Control Framework (ECF), Non Reimbursing, Reimbursing, Split funded—Combination of reimbursing status)

Project approval (see Appendix X)

• Project approval Amount: $
  • Including Goods and Services Tax (GST) or Harmonized Sales Tax (HST) in the amount of: $
• expenditure authority: $
  • Including GST or HST in the amount of: $
• Risk Allowance: $

Project approval authority:

Source of Funding^{Footnote 1}:

• B123
• B141
• B143
• Real Property Services Revolving Fund (RPSRF)

Public Services and Procurement Canada (PSPC) Fit-up Costs: $

Real Property Services Revolving Fund (RPSRF) reimbursed by client specific service agreement: $

Location Contract Attribution Amount:

This table is only an example and contains no data.

Parking:

In-Service Date:

Lease Term:

Options:

Occupancy Instrument (OI) Term:

Project information

Problem/Opportunity Definition:

Background & Project History:

Current Accommodations: (Building Name, Address and City)

This table is only an example and contains no data.

Current Lease #:

Lease Expiry Date:

Option(s) Remaining:

Option(s) Notice Date:

Option(s) Rental Rate:

Project requirements

This table is only an example and contains no data.

Additional Information: (Geographic boundaries, security, non compliance approval, floor loading, additional services, bicycle racks, access to loading zones, etc.)

Financial assumptions (see appendices for analysis details)

Identification and analysis of options

Options Considered:

• Status Quo
• Government space inventory
• Option 3
• Option 4

Non-Feasible Options and rational:

• Option 5
• Option 6

Options to be Analyzed:

1. Option 1
2. Option 2
3. Option 3

Financial analysis

1. Option—Present Value Cost of Accommodation ($)
2. Option—Present Value Cost of Accommodation ($)
3. Option—Present Value Cost of Accommodation ($)

Sensitivity Analysis (if required):

Analysis of Non-Financial Factors of all Analyzed Options and Other Considerations:

Risk Analysis of all Analyzed Options:

Strategic context

This table is only an example and contains no data.

Recommendation

To proceed with…

Approval authority & funding

(See appendices)

Implementation plan

• Project Milestones
• Date

Risk management plan for recommended option

Attach as appendix.

Project team

• Project Team Members:
• Position

Approval & signatures

• Action
  • Presented by:
    (Name/Position)
  • Reviewed by:
    (Name/Position)
  • Recommended by:
    (Name/Position)
  • Approved by:
    (Name/Position)
• Date
• Signature

Approval authority for direct negotiation

Authority to direct negotiate is hereby granted.

• Action
  • Approved by:
    (Name/Position)
• Date
• Signature

Appendices

Real Estate Financial Investment Tools for each option analyzed—Financial assumptions (as per regional governance)

Approval Authority and Funding—Cash flow

Definition of acronyms

AMP

Asset Management Plan

BCR

Building Condition Report

BMP

Building Management Plan

BPR

Building Performance Report

CARQ

Client Accommodation Requirements Questionnaire

DRAP

Deficit Reduction Action Plan

ESDC

Employment and Social Development Canada

LCR

Lease Compliance Report

OI

Occupancy Instrument

PPP

Preliminary project plan

PVCOA

Present Value Cost of Accommodation

REFIT

Real Estate Financial Investment Tools

RPSRF

Real Property Services Revolving Fund

SPA

Special Purpose Allotment

SPS

Special Purpose Space

SDS

Sustainable Development Strategy

TRP

Tenant Requirements Package