National Project Management System model
The National Project Management System (NPMS) model is a key component of the framework and provides distinct control points that are linked to the Public Services and Procurement Canada's (PSPC) project approval processes for both the real property and the business project—information technology (IT)-enabled streams. The model identifies deliverables at each phase, activity and task. Generic roadmaps are adaptations of the model for specific delivery mechanisms. In the real property stream this includes design-bid-build or lease/fit-up roadmaps; in the business project IT-enabled stream, there is one textual roadmap and three visual roadmaps, including one diagram each for full, "lite" and product/technical deliverables. Progress on all aspects of the project is recorded, using the project management plan or preliminary project plan and associated tools such as the project schedule and budget.
This image describes the National Project Management System (NPMS) model with 3 stages, 9 phases, control points and deliverables:
- Project inception stage
- Definition phase
- Statement of requirements (SoR)
- Project complexity and risk assessment (PCRA) (optional)
- Control point: Statement of requirements approval (SoRA)
- Definition phase
- Project identification stage
- Initiation phase
- Deliverable: Preliminary project plan (PPP)
- Control point: Preliminary project plan approval (PPPA)
- Deliverable: Feasibility report (FR)
- Control point: Feasibility report approval (FRA)
- Control point: Project approval/expenditure authority (planning and design)
- Identification close out
- Deliverable: Identification close out document (ICOD)
- Initiation phase
- Project delivery stage
- Control point: Project management plan approval (PMPA)
- Approval document (AD)
- Project complexity and risk assessment (PCRA) (updated)
- Control point: amended project approval (if required)/expenditure authority (implementation)
- Deliverable: Product turn-over (PTO)
- Control point: Turn-over approval (TOA)
- Delivery close cut
- Deliverable: Close out document (COD)
- Control point: Close out document approval (CODA)
NPMS is essentially three projects-in-one. In the real property stream, the three-stage structure facilitates outsourcing of the delivery stage. For both streams, the NPMS structure ensures that project approval decisions are tied to the integrated investment plan and to business needs or opportunities that support strategic objectives and desired outcomes. The project inception stage provides statement of requirements approval; the project identification stage provides a Project approval/expenditure authority (planning and design) and a decision on the delivery mechanism. The project delivery stage is focused on a well-defined final product, which is approved at amended project approval (if required) /expenditure authority (implementation) and delivered during the implementation phase.
A control point ends each phase. control points are critical to ensuring consistent corporate planning, approval and reporting. Accordingly, all projects must be recorded in PSPC's corporate systems. A complete record of all the information on a project is maintained.
Activities within a phase
This is the primary planning level for project leaders/project managers; the activity level is used to customize roadmaps by project type using work breakdown structures (WBS).
Tasks within an activity
The further breakdown of an activity into tasks, each with a responsible office of primary Interest (OPI), facilitates customization of the roadmaps by knowledge area or by the assignment of roles and responsibilities.
The end of each task or activity is signaled by the acceptance or approval of a key deliverable such as a preliminary project plan. These deliverables and milestones will vary according to the project type, stream or version of the model.
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