Other Government department client acceptance letter

Return Address


File Number:

Client Name:
Client Address:

Dear Sir:

RE: Project Location, Title and Number

The contract has now reached the substantial completion stage and we are preparing to issue the Certificate of Substantial Performance to the contractor. Please sign one copy of this letter in the space below indicating your acceptance of the work and return to this office. A copy of the deficiency list is attached. A copy of the completed Certificate of Substantial Performance (Interim) will be provided for your records.

Yours truly,

Project Manager/Officer’s Name

I hereby accept the work on behalf of [Client Department Name] subject to rectification of the deficiencies listed in the attachment to this letter.

Client Representative’s Name
Client Representative’s Title


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