Validation Checklists—Lease Projects Roadmap
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Planning Phase
Inputs
- Identification close out document (ICOD)
- Lease project approval (LPA), and lease contract approval (LCA) (if obtained for projects which required Treasury Board (TB) submissions), and Sole Source approval, if required
- Approved feasibility report (AFR)
- Approved investment analysis report (IAR)
- Market Survey
- Market Analysis Report
- Functional program (if required)
- Space requirement
- Identification stage project plan with updated parameters
- Project charter (not required for a lease renewal with no fit-up)
- Approved Other currently known project parameters
Outputs
- Updated project charter (if required)
- Lease contract Award Recommendation
Deliverable
- Project management plan (PMP) (if required)
Control point
- Project management plan approval (PMPA)/Confirmed lease project approval (CLPA)
Lessons learned documented (forwarded to continual improvement team)
Project Manager Name, Date
Design Phase
Inputs
- Approved project management plan (if required)
- Updated project charter (if required)
- Lease contract Award Recommendation
Outputs
- Assistant Deputy Minister (ADM) decision on request for non-compliance with Fit-up Standards as required
- Signed Lease Contract award letter
- Request for proposals (RFP)/Terms of reference (TOR) (mandate) for Consultant Services
- Sub-agreement with landlord for consulting services as part of the design process
- Cost estimates
- Client signoffs on design documents (vertical stacking, horizontal blocking, furniture, moves, cabling, security, etc.)
- Revised IAR if required
- Project Plan with updated key parameters
Deliverable
- Approval documents for Confirmed LPA or Revised LPA
Note:
For revised LPA, reconfirm or update project complexity and risk assessment (PCRA)
Control point
- Revised LPA if required
Lessons learned documented (forwarded to continual improvement team)
Project Manager Name, Date
Implementation Phase
Inputs
- ADM decision on request for non-compliance with Fit-up Standards as required
- Signed Lease Contract award letter
- RFP/TOR (mandate) for Consultant Services
- Sub-agreement with landlord for consulting services as part of the design process
- Cost estimates
- Client signoffs on design documents (vertical stacking, horizontal blocking, furniture, moves, cabling, security, etc.)
- If applicable, Confirmed LPA or Revised LPA Documentation (including revised IAR, if required)
- Project Plan with updated key parameters
Outputs
- ADM decision on request for non-compliance with Fit-up Standards as required
- Signed Contracts
- Sub-agreement with landlord for construction of lease premises
- Signed Interim Certificate of Completion of Lessee's Improvements (Product Turn-Over)
- Completed Commissioning Report, Operation & maintenance (O&M) Manuals and As-Built Documentation
- Site transferred to Real Property Manager
- Project Plan with updated key parameters
Deliverable
- Product turn-over (PTO) (Interim Certificate of Completion of Lessee's Improvements)
Control point
- Turn-over approval (TOA)
Lessons learned documented (forwarded to continual improvement team)
Project Manager Name, Date
- Date modified: