Validation Checklists—Space Projects Roadmap
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Project inception stage
Definition phase
Inputs
- Problem statement. The issue or opportunity can be client specific, portfolio based, or asset based
- Current/existing program strategies (for example, Client plans, National Investment Strategy, Regional Investment Strategy, Community Based Investment Strategy, Asset Management Plans, Building Condition Reports, Client Accommodation Demand Strategy)
Outputs
- Signed Client Accommodation Requirements Questionnaire
- Broad description of the nature of the request/issue/opportunity
- Assessment of proposal's consistency with related existing program strategies
Deliverables
- Statement of requirements (SOR) (with Tenant Requirement Package attached)
- Project complexity and risk assessment (PCRA)
Control point
- Statement of requirements approval (SoRA)
Lessons learned documented (forwarded to continual improvement team)
Project Leader Name, Date
Project identification stage
Initiation phase
Inputs
- Signed Client Accommodation Requirements Questionnaire
- approved statement of requirements
- Tenant Requirement Package
- Other currently known project parameters (client requirements)
Outputs
- Drafted project charter
- Existing Building Evaluation Report for compliance (level 1)
Deliverable
- Preliminary project plan (PPP)
Control point
- Preliminary project plan approval (PPPA)
Lessons learned documented (forwarded to continual improvement team)
Project Leader Name, Date
Feasibility Phase
Inputs
- Approved preliminary project plan
- Drafted project charter
- Existing Building Evaluation Report for compliance (level 1)
Outputs
- Building conditions assessment
- Functional program (if required)
- Finalized space requirement (Crown/space for lease acquisition as required)
- Project Plan with updated key parameters
Deliverable
- Feasibility report (FR)
Control point
- Feasibility report approval (FRA)
Lessons learned documented (forwarded to continual improvement team)
Project Leader Name, Date
Analysis Phase
Inputs
- Building conditions assessment
- Functional program (if required)
- Finalized space requirement
- Approved feasibility report
- Project Plan with updated key parameters
Outputs
- Assistant Deputy Minister (ADM) decision on request for non compliance with Fit-up Standards as required
- Validated feasibility report
- Market Survey Result
- Market Analysis Report
- Signed project charter
- Completed approval Documents for PPA or lease project approval (LPA)
- Completed Treasury Board (TB) Submission Documents if required
- Completed Briefing Note for sole source negotiation if required
- Project Plan with updated key parameters
Deliverables
- Investment analysis report (IAR) (TB Submission, if required) and Briefing Note (if Sole Source lease)
- Project complexity and risk assessment (PCRA)
Control point
- Preliminary project approval (PPA) or lease project approval (LPA)
Lessons learned documented (forwarded to continual improvement team)
Project Leader Name, Date
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