PSPC Performance Monitoring and Reporting Standard

Annex B – Status Reports to TBS – Standardized Content/Look and Feel

A business project will report through the ITSB Dashboard process.

Annex C – Monitoring and Control Function

Reference: PMBOK® Guide Fourth Edition

The Monitoring and Control function consists of the processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes. The key benefit of monitoring and control is that project performance is observed and measured regularly and consistently to identify variances from the project business case, project charter, and project management plan.

Continuous monitoring gives the project management team insight into the health of the project, and identifies any areas that may require special attention. Control includes determining corrective or preventive actions or re-planning and following up on action plans to determine if the actions taken resolved the performance issue.

The Monitoring and Control function includes the following:

  • Comparing actual project performance against the business case, project charter, and project management plan
  • Assessing performance to determine whether any corrective or preventive actions are indicated, and then recommending those actions as necessary
  • Identifying new risks and analyzing, tracking, and monitoring existing project risks to ensure the risks are identified, their status reported, and risk plans are executed
  • Providing information to support status reporting, progress measurement, and forecasting. Performance reports should detail activities, accomplishments, milestones, identified issues, and problems.
  • Providing forecasts to update current cost and current schedule information
  • Monitoring implementation of approved changes as they occur

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