Business Projects-IT-Enabled « Lite » Version - Introduction

• NPMS Interactive Model
• Step-by-Step Guide to NPMS
• NPMS Deliverables Templates
• NPMS Tools, Logs and Forms
• NPMS Roadmap
• Project Management Knowledge Areas
• Project Management Handbook

« Lite » Definition

NPMS « Lite » applies to maintenance projects and new solutions projects:

• For maintenance projects <$1M, use the Screening Tool to ensure that complexity and risk are taken into account in determining if NPMS « Lite » should be used.
• For maintenance projects between $1-$2M.
• For new solution projects <$1M.

Step-by-Step Guide to NPMS

(Due to the size of the image, it may not display properly.)

A larger image of this « Lite » Version Diagram - Project Steps, Deliverables, Templates and control points, is available on a separate page.

1. Inception Stage

The purpose of this stage is to present a proposal to an authority, stating a business problem or an opportunity and to seek funding. The deliverable is a signed and approved statement of requirements document.

• Step 1: Complete the SoR Template,
  • if you are conducting a maintenance project that is less than $1M, complete the maintenance Screening Tool Template
  • if you are conducting a maintenance project that is greater than $1M, but less than 2M, complete the Project complexity and risk assessment (PCRA).
• Step 2: Obtain Statement of Requirement Approval (SoRA) from respective Business Line Director.
• Step 3: Proceed to next step: Initiation phase

2. Identification Stage: initiation phase

The purpose of this stage is to complete a preliminary project plan which describes why the project is being initiated, what is to be done, who will be involved in its development, when it will be done and how it will be done. The deliverable is a signed and approved preliminary project plan.

• Step 1: Complete the Preliminary project plan (PPP) Template.
• Step 2: Present PPP to the IM/IT Architecture Review Board.
• Step 3: Consult with ITSB Client Engagement sector.
• Step 4: Obtain Preliminary project plan approval (PPPA) from respective Business Line Director.
• Step 5: Proceed to next step: Analysis Phase.

3. Identification Stage: Analysis Phase

The purpose of this stage is to complete a Business Case and Project charter. A business case is typically a proposal seeking additional funding and the Project Plan approval for the project. A Project charter formally authorizes the existence of a project and provides details.

• Step 1: Complete the Business Case Template.
• Step 2: Complete the Project charter Template.
• Step 3: Update the Project complexity and risk assessment (PCRA) Assessment for maintenance projects >$1M and <$2M.
• Step 4 (Optional): It is at the discretion of senior management to conduct a Business Case independent review using TB's review methodology.
• Step 5: Present to Enterprise change advisory board (ECAB) (Gate 1).
• Step 6: Obtain Preliminary project approval (PPA) from the respective business line owner.
• Step 7: Proceed to next step: Design Phase.

4. Delivery Stage: Design Phase

• Step 1 (Optional): It is at the discretion of senior management to conduct a Pre-Construction independent using TB's project review methodology.
• Step 2: Present Business Case and project charter at Enterprise change advisory board (ECAB) (Gate 2).
• Step 3: Update Business Case and project charter based on feedback from ECAB Gate 2.
• Step 4: Proceed to next step: Implementation Phase.

5. Delivery Stage: Implementation Phase

• Step 1: Present updated Business Case and project charter at Enterprise change advisory board (ECAB) (Gate 3).
• Step 2: Proceed to next step: Delivery Close Out Phase.

6. Delivery Stage: Delivery Close Out Phase

The purpose of this phase is to provide an assessment of the project's performance against its objectives and requirements. It includes the completion of all contract administration activities, final evaluation of project teams including consultants and contractors and preparation of lessons learned. The deliverable consists of producing a close out document.

• Step 1 (Optional): It is at the discretion of senior management to conduct a Post Implementation independent review.
• Step 2: Complete the Close out document Template.
• Step 3: Obtain Close out document approval from the Business Line Director or Project Leader.

NPMS Tools, Logs and Forms

• Change Request Form Template
• Change Log
• Information Management (IM) Plan template
• Issue Log
• Lessons learned log
• Naming, Numbering and Metadata Standard
• IM/IT ARB Presentation Template
• Performance Monitoring and Reporting Standard
• Project Schedule
• Risk Log
• Project Status Report
• Related Links
• Communications Management