Business Projects-IT-Enabled « Full » version (and those requiring TB Submission) - Introduction

« Full » Definition

NPMS « Full » applies to a project that requires TB approvals, a new solution project with an estimated cost over $1 Million, or a maintenance project with an estimated cost over $2 Million.

Step-by-Step Guide to NPMS

Diagram of the Project Steps, Deliverables, Templates and Control points. See link below for the long description.

(Due to the size of the image, it may not display properly.)

A larger image and long description of Project Steps, Deliverables, Templates and Control points, is available on a separate page.

1. Inception Stage

The purpose of this stage is to present a proposal to an authority, stating a business problem or an opportunity and seeking funding. The deliverable is a signed and approved Statement of Requirements document.

2. Identification Stage: Initiation Phase

The purpose of this stage is to complete a Preliminary Project Plan which describes why the project is being initiated, what is to be done, who will be involved in its development, when it will be done and how it will be done. The deliverable is a signed and approved Preliminary Project Plan.

3. Identification Stage: Feasibility Phase

The Feasibility Report is a document that assesses potential solutions to the business problem or opportunity and determines which of these are viable for further analysis. The deliverable is a signed and approved Feasibility Report.

4. Identification Stage: Analysis Phase

The purpose of this stage is to complete a Business Case and Project Charter. A business case is typically a proposal seeking additional funding and the Project Plan approval for the project. A project charter formally authorizes the existence of a project and provides details.

Notes: The Investment Analysis Report (IAR), shown in the model, is equivalent to Business Case and Project Charter for IT-enabled projects.

5. Identification Stage: Identification Close-Out Phase

The purpose of this stage is to complete the Identification Close Out Document (ICOD) that is a checklist recording the completion of core deliverables and the status of the key close out activities.

  • Step 1: Complete the ICOD checklist template.
  • Step 2: ICOD approved by Project Manager.
  • Step 3: Proceed to next step: Planning Phase.

6. Delivery Stage: Planning Phase

The purpose of the Planning Phase is to prepare a complete project instruction for the project team. The deliverable is a signed and approved Project Management Plan.

7. Delivery Stage: Design Phase

The purpose of this stage is to establish the design team and develop Design Specifications complying with the project objectives and requirements. The deliverable consists of updates to the Business Case, Project Charter and PCRA which will become the Approval documents.

8. Delivery Stage: Implementation Phase

The purpose of this stage is to produce the project's product, with an acceptable level of quality to meet client and stakeholder requirements and to deliver that product back to the client. The deliverable is to complete the Product Turnover template.

9. Delivery Stage: Delivery Close Out Phase

The purpose of this stage is to provide an assessment of the project's performance against its objectives and requirements. It includes the completion of all contract administration activities, final evaluation of project teams including consultants and contractors and preparation of lessons learned. The deliverable consists of producing a Close Out Document.

NPMS Tools, Logs and Forms