Roles and responsibilities of contractors certified by the Joint Certification Program

Certified contractors are eligible to bid and work on contracts involving unclassified military technical data in Canada and the United States (U.S.). Find out how certified contractors can request technical data and get approval for visits to work sites through the Joint Certification Program (JCP).

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Roles and responsibilities of certified contractors

Contractors certified in the JCP are eligible to:

Requests for unclassified military technical data

You are required to submit a copy of the approved Militarily critical technical data agreement (PDF) (DD2345 certificate) for all requests.

Requests for United States Department of Defense controlled technical data

Certified Canadian and American contractors may obtain technical data for legitimate business purposes by:

Certified subcontractors may request technical data directly from the certified prime contractor.

Responses to United States requests for proposals and quotes

To make a request for unclassified technical data through SAM.gov or the U.S. Defence Logistics Agency Internet Bid Board System (DIBBS), follow the guidance procedures listed on each proposal.

To view the requests for proposals or quotes on DIBBS, you must:

With those steps completed, you may request access to DIBBS.  Further information, specific to your request, will then be provided to you before an assessment will be carried out by U.S. Defense trade security controls for authorization to access DIBBS.

Requests for Canadian Department of National Defence controlled technical data

Certified U.S. contractors may obtain DND-controlled technical data by submitting a request to the International and Industry Programs Division: dgiip@forces.gc.ca.

Responses to Canadian requests for proposals and requests for quotes

Certified contractors can access unclassified requests for proposals and requests for quotes that involve unclassified technical data directly from the Public Services and Procurement Canada’s procurement officer. This is done by following the instructions posted on buyandsell.gc.ca. A copy of the JCP-approved DD2345 should accompany all requests.

To request technical data required to bid on Government of Canada contracts, certified contractors should follow the guidance provided on the request for proposal as listed on buyandsell.gc.ca.

Unclassified visits: How to obtain approval

Certified contractors may request approval for unclassified visits directly with other certified defence contractors or military facilities in Canada and the U.S. These requests are referred to as “directly arranged visits” (DAV).

A DAV is used for:

The following contractors are eligible to apply for DAVs:

American or Canadian contractors are not eligible to apply for DAVs unless they are certified with the JCP.

Conditions required for a directly arranged visit

Contractors must meet the following 2 conditions to get approval for a DAV related to the release of information controlled in Canada by the Technical Data Control Regulations of the Department of National Defence in the U.S. by the Directive 5230.25 of the U.S. DoD.

First condition—you must meet 1 of the following criteria:

Second condition—you must meet 1 of the following criteria:

How to request a directly arranged visit

Your registration in the JCP allows you to make arrangements directly with your point of contact at the industry or military facility you wish to visit.

To do so, send an email or letter to your point of contact. They will forward the request for the visit to the security official at the facility for review and approval. If the approval is granted, the security office will advise the point of contact by email.

Your request must include:

A request for a DAV may be submitted for a specific visit or for recurring visits related to a specific contract or project. Although the recurring visit may be approved, it is still the responsibility of the visitor to notify the location to be visited, in writing, at least 72 hours in advance of their arrival.

It is the responsibility of the host facility to notify potential visitors if a visit meets the conditions for a DAV as described above. If the visit does not meet these conditions, a formal unclassified request for visit may be submitted through other government channels.

Contact

For more information, contact the Joint Certification Program

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