Exemptions from registration in the Controlled Goods Program

The Defence Production Act allows for some individuals to be excluded or exempt from registration in the Controlled Goods Program. Find out who may be excluded, who may be exempt, and how to apply.

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Who is excluded from registration

To be excluded from registration in the Controlled Goods Program, you must belong to one of the following categories:

These individuals, who act in good faith in the course of their duties and employment, must provide proof of their status to the registered person before examining, possessing or transferring controlled goods.

Who is exempt from registration

To be exempt from registration in the Controlled Goods Program, you must belong to one of the following categories:

Learn more about exemptions

How to apply for exemptions—temporary workers, international students and visitors

The registered person must submit applications for exemption from registration, including supporting documents for temporary workers, international students and visitors to the Controlled Goods Program. Temporary workers, international students and visitors must also consent to a security assessment, which is conducted by the Controlled Goods Program.

Requirements for exemptions of temporary workers and international students

The registered person must complete the request for exemptions for temporary workers and international students by submitting an application form for exemption from registration—temporary worker/international student, a security assessment application form—temporary worker/international student form and provide the following supporting documents:

A request for exemption must be completed and submitted for each temporary worker and international student in the organization who will be required to examine, possess or transfer controlled goods.

Note

Temporary workers and international students are not permitted to examine, possess or transfer controlled goods until a certificate of exemption from registration is issued by the Controlled Goods Program.

Download the application form for exemption from registration for temporary workers and international students

Application for exemption from registration—temporary worker/international student

Download the security assessment application form for temporary workers and international students

Security assessment application—temporary worker/international student

Consult the guidelines for temporary worker and international student exemptions

Section 12 of the guideline for designated officials

Requirements for exemption of visitors

The designated official must complete a visitor application for security assessment and exemption from registration form including obtaining the visitor’s consent to a security assessment and provide the following supporting documentation for each visitor to their organization who will be required to examine, possess or transfer controlled goods:

Note

Visitors are not permitted to examine, possess or transfer controlled goods until a certificate of exemption from registration is issued by the Controlled Goods Program.

Download the visitor application for security assessment and exemption from registration form

Visitor application for security assessment and exemption from registration

Consult the guidelines for visitor exemptions

Section 11 of the guideline for designated officials

How to submit exemption forms

The designated official must verify the information provided to them by temporary workers, international students and visitors. The registered person must submit completed forms and supporting documentation to the Controlled Goods Program.

Original certificates of good conduct for temporary workers and international students must be mailed to the Controlled Goods Program.

Contact the Controlled Goods Program

Processing times

The registered person must allow sufficient time for processing to ensure the exemption is in place prior to authorizing the examination, possession or transfer of controlled goods.

Once the Controlled Goods Program has received a complete application for exemption, processing times are:

Approval of exemption—certificate of exemption

When an application for exemption is approved, the Controlled Goods Program will issue a certificate of exemption from registration for that individual. The certificate sets out:

Note

Temporary workers, international students and visitors are not permitted to examine, possess or transfer controlled goods until a certificate of exemption from registration is issued by the Controlled Goods Program.

The registered person is responsible for ensuring that the conditions of the exemption are met, and for the safeguarding of the controlled goods in their possession.

The period of validity of a certificate of exemption from registration is determined by the program and cannot exceed 3 years from the date of the approval of the certificate. Recurring visits are permitted for access to the same site(s) and controlled goods or technology for the period the certificate is valid.

The certificate of exemption is issued to a specific registered company for a specific individual and is not assignable.

Amending, denying, suspending and revoking exemptions

Registered persons must inform the Controlled Goods Program of any change to the information contained in the application for exemption from registration within 5 business days after the day on which the change occurs.

The Controlled Goods Program may deny, suspend, amend or revoke a certificate of exemption.

Guidelines for denials, suspensions, amendments and revocations of exemptions

Keeping records

For temporary workers and international students

The registered person must keep records for 2 years after the individual who is exempt ceases to act in that capacity.

Records of temporary workers/international students—learn more in the guideline for designated officials

For visitors

The registered person must keep records of all visitors for 2 years after the individual who is exempt ceases to act in that capacity.

Records of visitors—learn more in the guideline for designated officials

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