Forms, templates and guidelines for controlled goods registration
Find Public Services and Procurement Canada’s (PSPC) Controlled Goods Program (CGP) forms, templates, guidelines and process instructions by topic.
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Forms
- Registration, renewal and amendment
- Registration exemptions
- Security assessments
- Use a Government of Canada or Transport Canada security clearance
- Security breaches
Registration, renewal and amendment
Registration exemptions
For temporary workers, international students and visitors
For visitors
More information
Security assessments
For owners, authorized individuals, designated officials, officers, directors and employees
Note
In regards to section N of the security assessment application, foreign owners and foreign authorized individuals need only respond to security assessment statements 12, 13 and 18 to 23.
Instructions for authorized individuals and owners being security assessed by the Controlled Goods Program
You must complete a certified criminal record check based on fingerprints or a name-based criminal record check.
For authorized individuals and company owners choosing to submit a name-based criminal record check, PSPC’s CGP only accepts name-based criminal record checks from local police services or the Royal Canadian Mounted Police (RCMP) which have been verified against the RCMP's Canadian Police Information Centre (CPIC) system.
Once completed, submit the results with the security assessment application form. Contact the Controlled Goods Program for more information.
Instructions for designated officials being security assessed by the Controlled Goods Program
You must submit the results of your certified criminal record check based on fingerprints directly to PSPC’s CGP. This report is available from your local police station, RCMP office or private accredited fingerprint company.
In rural or remote areas, where fingerprinting services are not available, designated officials will need to submit an original RCMP C216-C fingerprint identification form with the security assessment application.
- The form will be forwarded to the RCMP for processing, possibly causing delays in the completion of the security assessment
- RCMP C216-C fingerprint identification form is available from your local police station or RCMP office
Note
The RCMP is phasing out their name-based criminal record check process in favour of a system that uses electronic fingerprints to identify individuals. For security assessments applications of designated officials submitted to PSPC’s CGP, a certified criminal record check based on fingerprints is already mandatory for criminal records checks.
For security assessment applications of authorized individuals and owners, as well as for security assessments of employees by their company’s designated official(s), PSPC’s CGP recommends that a certified criminal record check based on fingerprints be used to conduct criminal record checks.
For temporary workers and international students
Security assessment summary
Security assessments results notification
- Approval of access: Notice of security assessment authorization
- Denial of access: Notice of security assessment denial
More information about security assessments
- Security assessments: A summary of considerations, requirements and timelines
- Security assessments for personnel examining, possessing or transferring controlled goods
- Checklist for security assessment application of authorized individuals or an owner with 20% or more voting shares or interests
- Checklist for a security assessment application of a designated official
- Checklist for security assessment application of employees, officers or directors who will examine, possess or transfer controlled good (conducted by a designated official)
Use a Government of Canada or Transport Canada security clearance
To speed up the assessment process, the designated official may choose to accept an individual’s valid:
- Government of Canada security clearance of Secret (Level II) and higher
- Transport Canada transportation security clearance
Note
The use of this form does not negate the duties of designated officials as outlined in Section 13 of the Controlled Goods Regulations
Security breaches
Templates
- Security plan template for controlled goods
- Security assessments 6-month report template
- Instructions and requirements for completing a security assessments 6-month report
Guidelines
In the case of a discrepancy between these guidelines and the Controlled Goods Regulations the regulations take precedence.
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