Forms and guidelines for controlled goods registration
Find Controlled Goods Program forms and guidelines by topic.
On this page
Forms
Registration, renewal and amendment
Registration exemptions
For temporary workers and international students
For visitors
Download the visitor application form for security assessment and exemption from registration
Security assessments
Security assessments for owners, authorized individuals, designated officials, officers, directors and employees
Download the security assessment application form
Note1
In regards to section N of the security assessment application, foreign owners and foreign authorized individuals need only respond to security assessment statements 12, 13 and 18 to 23.
Instructions for authorized individuals and owners being security assessed by the Controlled Goods Program
You must complete a certified criminal record check based on fingerprints or a name-based criminal record check.
For authorized individuals and company owners choosing to submit a name-based criminal record check, the Controlled Goods Program only accepts name-based criminal record checks from local police services or the Royal Canadian Mounted Police (RCMP) which have been verified against the RCMP's Canadian Police Information Centre (CPIC) system.
Once completed, submit the results with the security assessment application form. Contact the Controlled Goods Program for more information.
Instructions for designated officials being security assessed by the Controlled Goods Program
You must submit the results of your certified criminal record check based on fingerprints directly to the Controlled Goods Program. This report is available from your local police station, Royal Canadian Mounted Police (RCMP) office or private accredited fingerprint company.
Consult the list of fingerprint certified vendors.
In rural or remote areas, where fingerprinting services are not available, designated officials will need to submit an original RCMP C216-C fingerprint identification form with the security assessment application.
- The form will be forwarded to the RCMP for processing, possibly causing delays in the completion of the security assessment
- RCMP C216-C fingerprint identification form is available from your local police station or RCMP office
Note2
The Royal Canadian Mounted Police is phasing out their name-based criminal record check process in favour of a system that uses electronic fingerprints to identify individuals. For security assessments applications of designated officials submitted to the Controlled Goods Program, a certified criminal record check based on fingerprints is already mandatory for criminal records checks.
For security assessment applications of authorized individuals and owners, as well as for security assessments of employees by their company’s designated official(s), the Controlled Goods Program recommends that a certified criminal record check based on fingerprints be used to conduct criminal record checks.
Security assessments for temporary workers and international students
Download the security assessment application form for temporary workers and international students
Security assessment summary
Checklists for security assessment applications
- Checklist for security assessment application of authorized individuals or an owner with 20% or more voting shares or interests
- Checklist for a security assessment application of a designated official
- Checklist for security assessment application of employees, officers or directors who will examine, possess or transfer controlled good (conducted by a designated official)
Using a Government of Canada or Transport Canada security clearance
Security assessments results notification
- Approval of access: Download the notice of security assessment, authorization and acknowledgement
- Denial of access: Download the notice of security assessment decision form
Security breaches
Guidelines
In the case of a discrepancy between these guidelines and the Controlled Goods Regulations the regulations take precedence.