Forms and guidelines for controlled goods registration

Find Controlled Goods Program forms and guidelines by topic.

On this page

Forms

Registration, renewal and amendment

Download the application for registration form

Registration exemptions

For temporary workers and international students

Download the application form for exemption from registration for temporary workers and international students

For visitors

Download the visitor application form for security assessment and exemption from registration

Security assessments

Security assessments for owners, authorized individuals, designated officials, officers, directors and employees

Download the security assessment application form

Note1

In regards to section N of the security assessment application, foreign owners and foreign authorized individuals need only respond to security assessment statements 12, 13 and 18 to 23.

Instructions for authorized individuals and owners being security assessed by the Controlled Goods Program

You must complete a certified criminal record check based on fingerprints or a name-based criminal record check.

For authorized individuals and company owners choosing to submit a name-based criminal record check, the Controlled Goods Program only accepts name-based criminal record checks from local police services or the Royal Canadian Mounted Police (RCMP) which have been verified against the RCMP's Canadian Police Information Centre (CPIC) system.

Once completed, submit the results with the security assessment application form. Contact the Controlled Goods Program for more information.

Instructions for designated officials being security assessed by the Controlled Goods Program

You must submit the results of your certified criminal record check based on fingerprints directly to the Controlled Goods Program. This report is available from your local police station, Royal Canadian Mounted Police (RCMP) office or private accredited fingerprint company.

Consult the list of fingerprint certified vendors.

In rural or remote areas, where fingerprinting services are not available, designated officials will need to submit an original RCMP C216-C fingerprint identification form with the security assessment application.

  • The form will be forwarded to the RCMP for processing, possibly causing delays in the completion of the security assessment
  • RCMP C216-C fingerprint identification form is available from your local police station or RCMP office
Note2

The Royal Canadian Mounted Police is phasing out their name-based criminal record check process in favour of a system that uses electronic fingerprints to identify individuals. For security assessments applications of designated officials submitted to the Controlled Goods Program, a certified criminal record check based on fingerprints is already mandatory for criminal records checks.

For security assessment applications of authorized individuals and owners, as well as for security assessments of employees by their company’s designated official(s), the Controlled Goods Program recommends that a certified criminal record check based on fingerprints be used to conduct criminal record checks.

Security assessments for temporary workers and international students

Download the security assessment application form for temporary workers and international students

Security assessment summary

Security assessment summary by designated official conducting a security assessment of an employee, director or officer

Checklists for security assessment applications

Using a Government of Canada or Transport Canada security clearance

Download the consent to use a Government of Canada security clearance or a Transport Canada transportation security clearance form

Security assessments results notification

Security breaches

Download the security breach report form

Guidelines

In the case of a discrepancy between these guidelines and the Controlled Goods Regulations the regulations take precedence.

Date modified: