Forms and guidelines for controlled goods registration
Find Controlled Goods Program forms and guidelines by topic.
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Registration, renewal and amendment
For temporary workers and international students
- Download the application form for exemption from registration for temporary workers and international students
Security assessments for owners, authorized individuals, designated officials, officers, directors and employees
- Download the security assessment application form
- Note: In regards to section N of the security assessment application, foreign owners and foreign authorized individuals need only respond to security assessment statements 12, 13 and 18 to 23
Instructions for authorized individuals and owners being security assessed by the Controlled Goods Program
You must complete a criminal record check processed through the Canadian Police Information Centre or a fingerprint criminal record check. These checks can be conducted at local police stations or at private accredited fingerprinting agencies. Once completed, submit the results with the security assessment application form. Contact the Controlled Goods Program for more information.
Instructions for designated officials being security assessed by the Controlled Good Program
You must submit the results of your fingerprint criminal record check report directly to the Controlled Goods Program. This report is available from your local police station, Royal Canadian Mounted Police (RCMP) office or private accredited fingerprint company.
In rural or remote areas, where fingerprinting services are not available, designated officials will need to submit an original RCMP C216-C fingerprint identification form with the security assessment application.
- The form will be forwarded to the RCMP for processing, possibly causing delays in the completion of the security assessment
- RCMP C216-C fingerprint identification form is available from your local police station or RCMP office
The Royal Canadian Mounted Police is phasing out their name-based criminal record check process in favour of a system that uses electronic fingerprints to identify individuals. For security assessments applications of designated officials submitted to the Controlled Goods Program, electronic fingerprints are already mandatory for criminal records checks.
For security assessment applications of authorized individuals and owners, as well as for security assessments of employees by their company’s designated official(s), the Controlled Goods Program recommends that electronic fingerprints be used to conduct criminal record checks.
Security assessments for temporary workers and international students
Security assessment summary
- Security assessment summary by designated official conducting a security assessment of an employee, director or officer
Checklists for security assessment applications
- Checklist for security assessment application of authorized individuals or an owner with 20% or more voting shares or interests
- Checklist for a security assessment application of a designated official
- Checklist for security assessment application of employees, officers or directors who will examine, possess or transfer controlled good (conducted by a designated official)
Using a Government of Canada or Transport Canada security clearance
- Download the consent to use a Government of Canada security clearance or a Transport Canada transportation security clearance form
Security assessments results notification
- Approval of access: Download the notice of security assessment, authorization and acknowledgement
- Denial of access: Download the notice of security assessment decision form
In the case of a discrepancy between these guidelines and the Controlled Goods Regulations the regulations take precedence.
- Guideline on Controlled Goods Program registration
- Guideline for designated officials
- Guideline on Controlled Goods Program compliance inspections
- Guide to the schedule to the Defence Production Act
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