Forms, templates and guidelines for controlled goods registration

Find Public Services and Procurement Canada’s (PSPC) Controlled Goods Program (CGP) forms, templates, guidelines and process instructions by topic.

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Forms

Registration, renewal and amendment

Registration exemptions

For temporary workers, international students and visitors

For visitors

More information

Security assessments

For owners, authorized individuals, designated officials, officers, directors and employees

Note

In regards to section N of the security assessment application, foreign owners and foreign authorized individuals need only respond to security assessment statements 12, 13 and 18 to 23.

Instructions for authorized individuals and owners being security assessed by the Controlled Goods Program

You must complete a certified criminal record check based on fingerprints or a name-based criminal record check.

For authorized individuals and company owners choosing to submit a name-based criminal record check, PSPC’s CGP only accepts name-based criminal record checks from local police services or the Royal Canadian Mounted Police (RCMP) which have been verified against the RCMP's Canadian Police Information Centre (CPIC) system.

Once completed, submit the results with the security assessment application form. Contact the Controlled Goods Program for more information.

Instructions for designated officials being security assessed by the Controlled Goods Program

You must submit the results of your certified criminal record check based on fingerprints directly to PSPC’s CGP. This report is available from your local police station, RCMP office or private accredited fingerprint company.

In rural or remote areas, where fingerprinting services are not available, designated officials will need to submit an original RCMP C216-C fingerprint identification form with the security assessment application.

  • The form will be forwarded to the RCMP for processing, possibly causing delays in the completion of the security assessment
  • RCMP C216-C fingerprint identification form is available from your local police station or RCMP office
Note

The RCMP is phasing out their name-based criminal record check process in favour of a system that uses electronic fingerprints to identify individuals. For security assessments applications of designated officials submitted to PSPC’s CGP, a certified criminal record check based on fingerprints is already mandatory for criminal records checks.

For security assessment applications of authorized individuals and owners, as well as for security assessments of employees by their company’s designated official(s), PSPC’s CGP recommends that a certified criminal record check based on fingerprints be used to conduct criminal record checks.

For temporary workers and international students

Security assessment summary

Security assessments results notification

More information about security assessments

Use a Government of Canada or Transport Canada security clearance

To speed up the assessment process, the designated official may choose to accept an individual’s valid:

  • Government of Canada security clearance of Secret (Level II) and higher
  • Transport Canada transportation security clearance

Consent to use a Government of Canada security clearance or a Transport Canada transportation security clearance

Note

The use of this form does not negate the duties of designated officials as outlined in Section 13 of the Controlled Goods Regulations.

Security breaches

Templates

Guidelines

In the case of a discrepancy between these guidelines and the Controlled Goods Regulations the regulations take precedence.

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