Subject: New Allowance for the Correctional Services (CX) Group – Correctional Officer Allowance
February 11, 2014 (revised on May 9, 2014)
1.1. The purpose of this directive is to provide information on the new Correctional Officer Allowance described in the new collective agreement for the Correctional Services (CX) group Bargaining Unit Designator (BUD) codes 60100 and 65100, which was signed on November 5, 2013.
2.1. According to the new collective agreement, certain correctional employees are eligible to receive a Correctional Officer Allowance (COA) for the performance of their duties.
3.1. Commencing June 1, 2013, correctional officers not receiving the Penological Factor Allowance or the Offender Supervision Allowance, are entitled to receive a COA to be paid biweekly with their regular pay for any month in which they receive a minimum of eighty (80) hours' pay in a position to which the Allowance applies. This includes indeterminate, term, seasonal employees, employees working on an "as required" basis and casual employees.
3.2. The COA is an annual amount of $1,750 paid on the same basis as the employee's regular pay.
3.3. An employee will be entitled to receive the COA during any period of paid leave up to a maximum of sixty (60) consecutive calendar days or during the full period of leave where an employee is granted injury-on-duty leave with pay.
3.4. The COA is subject to the following deductions:
- Federal and provincial income tax
- Employment Insurance (EI)
- Quebec Parental Insurance Plan (QPIP)
- Canada Pension Plan (CPP) / Quebec Pension Plan (QPP)
3.5. The COA is not subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.
3.6. This allowance is not considered part of salary for pay purposes. As a result, payments related to pay situations (such as promotions or acting pay) will not be recalculated. However, the allowance will be added to the calculation of the maternity and parental allowances in accordance with CX collective agreement. This allowance is not to be used in calculating the 4% gratuity or premium pay in lieu of statutory holidays.
3.7. Part Time
3.7.1. Part-time employees who meet the 80 hours' eligibility rule are entitled to the COA on a prorated basis.
3.8. Acting Pay
3.8.1. The COA payable to all employees acting in a CX position, as long as the eligibility requirements are met.
4. Procedure and Instructions
4.1. A new entitlement code was created in the Regional Pay System (RPS) on January 10, 2014 to process the payments for the COA:
- 1H4 – Correctional Officer Allowance
4.2. Compensation advisors are responsible for commencing the COA. The Compensation Advisor must complete an "Entitlement Commence" (ENC - PAC 18C) transaction, with entitlement code 1H4, rate base 9 and an annual rate. The "from date" is always the first day of the month during which the employee becomes eligible and the "to date" is left blank for ongoing payments. The system will divide the annual rate on the number of pay periods in equal amounts and pay an amount with each regular biweekly pay (including pay period plus).
5. Pay office responsibilities
5.1. There are no new responsibilities to be assigned to the pay offices as a result of this change.
6. Personnel-Pay Input Manual (PPIM)
6.1. The Personnel-Pay Input Manual (PPIM) will be updated to incorporate the changes contained in this compensation directive.
7.1. Any inquiries on the information contained in this directive should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.
Reference(s): BUDs 60100 and 65100
Information Notice to Employees
Correctional Officer Allowance – Correctional Services (CX) group
The purpose of this notice is to advise you of a new allowance payable to certain employees in the CX group.
Effective June 1, 2013, correctional officers not receiving the Penological Factor Allowance or the Offender Supervision Allowance are entitled to receive a Correctional Officer Allowance (COA) to be paid biweekly with their regular pay for any month in which he or she receives a minimum of eighty (80) hours' pay in a position to which the allowance applies.
If you are an employee in the CX group who meets the eligibility requirements, you will receive an allowance in the amount of $1,750 per annum.
This allowance is subject to income tax, as well as the Canada Pension Plan (CPP)/Quebec Pension Plan (QPP), Employment Insurance (EI) and Quebec Parental Insurance Plan (QPIP) deductions. The amounts paid for this allowance will be reflected on T4 and Relevé 1 statements of remuneration.
The COA is not subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.
For further information, please contact your compensation advisor.
- Date modified: