CD 2014-002

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Subject: New and Modified Allowances for the Technical Services (TC) Group

February 12, 2014 Updated November 10, 2014

1. Purpose

1.1. The purpose of this directive is to provide information on the new and modified allowances described in the Technical Services (TC) Group's collective agreement signed on October 18, 2013. This new agreement is available on the following Treasury Board Secretariat (TBS) Web site: Collective Agreements.

1.2. An Information Notice to Employees concerning the new allowances has been included with this compensation directive.

2. Background

2.1. According to the new collective agreement, various allowances are offered to certain employees in the TC group for the performance of their duties.

3. Policy

3.1. This collective agreement requires that each employee receives all pay adjustments within 150 calendar days from the date of signature. Consequently, as these provisions form part of the collective agreement, they must be implemented within the 150-day implementation period, which expires on March 17, 2014.

3.2. Following are the new and modified allowances effective June 22, 2013:

  • Modified Terminable Allowance, Technical Inspection (TI) group (Appendix P);
  • New Recruitment and Retention Allowance, Engineering and Scientific Support (EG) and General Technical (GT) groups (Appendix W);
  • New annual allowance, Engineering and Scientific Support (EG) group (Appendix V);
  • New annual allowance, Health Canada, Norway house and Percy E. Moore Hospitals, EG group (Appendix X).

3.2.1. These allowances are not considered part of salary for pay purposes and as a result, payments related to pay situations (such as promotions or acting pay) will not be recalculated; they are not to be used in calculating the 4% gratuity or other entitlements such as premium pay in lieu of statutory holidays; they shall not be paid to employees for periods of suspension; and they shall not be paid to or in respect of a person who ceased to be a member of the bargaining unit prior to the date of signing of this agreement.

3.2.2. Part-time employees are entitled to these allowances on a prorated basis based on their assigned work week (AWW).

3.3. Modified Terminable Allowance, Technical Inspection (TI) group (Appendix P)

3.3.1. The existing terminable allowance for employees in the TI group (ENT code 229) is payable to eligible employees who are incumbents at the TI 05 through TI 08 levels in the Aviation and Marine groups, and TI 06 through TI 08 in the Railway safety group.

3.3.2. Effective June 22, 2013, 100% of the former terminable allowance (TA) has been incorporated into the basic salary rate and a new TA rate is in effect.

3.4. New Recruitment and Retention Allowance, Engineering and Scientific Support (EG), and General Technical (GT) groups (Appendix W)

3.4.1.  Effective June 22, 2013 to June 21, 2014, in an effort to resolve recruitment and retention problems, the Employer will provide an allowance to eligible employees occupying a position in the EG-06 and EG-07 and GT-06 through GT-08 levels at Fisheries and Oceans Canada, Canadian Coast Guard. This allowance shall be paid for each calendar month for which the employee receives at least seventy-five (75) hours' pay.

3.4.2.  The allowance is subject to the following deductions:

  • Federal and provincial income tax
  • Employment Insurance (EI)
  • Quebec Parental Insurance Plan (QPIP)
  • Canada Pension Plan (CPP) / Quebec Pension Plan (QPP)

3.4.3.  The allowance is subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

3.5. New Annual Allowance of 1.5% pay base, EG group (Appendix V)

3.5.1.  Commencing June 22, 2013, the Employer will provide an annual allowance equal to 1.5% of the pay base to eligible employees occupying a position in the Engineering and Scientific Support (EG) Group for the performance of their duties. This allowance shall be paid for each calendar month for which the employee receives at least seventy-five (75) hours' pay.

3.5.2.  The allowance is subject to the following deductions:

  • Federal and provincial income tax
  • Employment Insurance (EI)
  • Quebec Parental Insurance Plan (QPIP)
  • Canada Pension Plan (CPP) / Quebec Pension Plan (QPP)

3.5.3.  The EG annual allowance is subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

3.5.4.  Eligible employees on pre-retirement transition leave (PRL), leave with income averaging (LIA) or for which there is an ongoing leave without pay (LWOP) transaction and who meet the 75 hr eligibility rule for the month are entitled to receive the annual allowance of 1.5% of base pay.

3.6. New Laboratory / X-ray Technologist Annual Allowance, EG group (Appendix X)

3.6.1.  Commencing June 22, 2013, in an effort to resolve recruitment and retention problems, the Employer will provide an annual allowance to Health Canada employees who are incumbents of EG positions and perform the duties of Laboratory and X-ray Technologists at the Norway House and Percy E. Moore Hospitals. This allowance shall be paid for each calendar month for which the employee receives at least seventy-five (75) hours' pay.

3.6.2.  The EG Lab/X-ray annual allowance is subject to the following deductions:

  • Federal and provincial income tax
  • Employment Insurance (EI)
  • Quebec Parental Insurance Plan (QPIP)
  • Canada Pension Plan (CPP) / Quebec Pension Plan (QPP)

3.6.3.  The EG Lab/X-ray annual allowance is not subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

4. Procedures and Instructions

4.1. Modified Terminable Allowance, Technical Inspection (TI) group (Appendix P)

4.1.1.  The existing entitlement code 229 (Terminable /Transitional Allowance) will continue to be used to pay the terminable allowance for employees occupying a position in the TI (Aviation, Marine and Railway safety) group.

4.1.2.  Effective June 22, 2013, the terminable allowance is to be paid in accordance with the rates below:

Table Summary

Terminable allowance – Aviation - Table 1

Group and level Monthly payment Effective June 22, 2013
TI-05 $49.38
TI-06 $274.59
TI-07 $379.92
TI-08 $379.92
Table Summary

Terminable allowance – Marine - Table 2

Group and level Monthly payment Effective June 22, 2013
TI-05 $97.38
TI-06 $275.00
TI-07 $379.92
TI-08 $379.92
Table Summary

Terminable allowance – Railway safety - Table 3

Group and level Monthly payment Effective June 22, 2013
TI-06 $93.83
TI-07 $93.83
TI-08 $93.83

4.1.3.  As indicated previously in section 3.3.2,  effective June 22, 2013, 100% of the former terminable allowance (TA) has been incorporated into the basic salary rate and a new TA rate is in effect. For employees who are currently receiving this allowance, the compensation advisor will be required to recover the overpaid amounts.

4.1.4.  Compensation advisors are to amend the allowance by completing an "Entitlement Amend" (ENA – PAC 18A) transaction with entitlement code 229, rate base 6 (monthly), and the new rates effective July 1, 2013.

4.1.5.  Compensation advisors are also required to process recoveries for every day that the allowance was overpaid from July 1, 2013, by completing an (ENR – PAC 18R) transaction. The calculation of the amount to be recovered is to be done manually by the compensation advisors based on the new rate of the allowance and the number of days the employees received the allowance at previous rates between July 1, 2013, and the processing pay period.

4.1.6. Effective June 22, 2013, the salary structure for the TI group has been revised incorporating the three streams for the Technical Inspection Group. New BUD codes have been created as follows: Technical Inspection (TI)-Aviation BUD code 41301, Technical Inspection (TI)-Marine BUD code 41302 and Technical Inspection (TI)-Railway safety BUD code 41303. Compensation advisors will be responsible of converting employees to these new groups by completing a (CNV – PAC 10).

4.1.7.  The following table provides the input requirements to perform the conversion, amend the allowance and process recoveries.

Table Summary

The following table provides the input requirements to perform the conversion, amend the allowance and process recoveries.

PAC Effective From Effective To Field 25
(BUD code)
Rate Base Rate Amount Field 67 Field 68 From Rate (Field 69)
PAC 10
(CNV 001)
2013-06-22 2013-12-31 New BUD code 9 New Salary D Days in the closed period Former Rate
PAC 10
(CNV 001)
2014-01-01 2014-01-01 New BUD code 9 New Salary D 1 Former Rate
PAC 10
(CNV 001)
2014-01-02 open New BUD code 9 New Salary D Retroactive period Former Rate
18A 229
(ENA)
01-07-13 open   6 New rate     Former rate
18 R 229
(ENR)
01-07-13 31-12-13   0 Lump sum difference between new rate and old rate      
18R 229
(ENR)
01-01-14 Processing pay period.   0 Lump sum difference between new rate and old rate      

4.1.8.  When completing the PAC 18R, compensation advisors should enter "OV" in field 71. This will ensure that the recoveries are made directly from the supplementary revision payment and not from regular pay.

4.1.9. For pay input instructions, please refer to Personnel-Pay Input Manual (PPIM) sections PPIM 4-4-18-4-1 , PPIM 4-4-18-5-1 PPIM 4-4-18-5-2 PPIM 14-6-2 PPIM 14-6-4 and PPIM 4-4-10 .

4.2. New Recruitment and Retention Allowance, EG and GT groups (Appendix W)

4.2.1.  The existing entitlement code 229 (Terminable /Transitional Allowance) will be used to pay the recruitment and retention allowance for eligible employees in the EG-06, EG-07, and GT-06 through GT-08 positions.

4.2.2.  Effective June 22, 2013, the recruitment and retention allowance is to be paid in accordance with the rates below:

Table Summary

Effective June 22, 2013, the recruitment and retention allowance is to be paid in accordance with the rates below:

Group and level Monthly Payments Effective
June 22, 2013 to June 21, 2014
EG-06 $372
EG-07 $228
GT-06 $300
GT-07 $218
GT-08 $218

4.2.3.  Compensation advisors are responsible for commencing the recruitment and retention allowance. To start the allowance, the compensation advisor must report an "Entitlement Commence" (ENC – PAC 18C) transaction with entitlement code 229, rate base 6 (monthly, effective July 1, 2013).

4.2.4. For pay input requirements, please refer to the Personnel-Pay Input Manual (PPIM) sections PPIM 4-4-18-3-1  and PPIM 14-6-1. 

4.3 New Annual Allowance of 1.5% pay base, EG group (Appendix V)

4.3.1.  A new entitlement code was created in the Regional Pay System (RPS) on February 19, 2014 to process the payments of the allowance:

  • 1H6 – EG Annual allowance

4.3.2.  To commence the payment of the EG Annual allowance of 1.5%, a bulk start will be processed on February 24, 2014 for the 7C accounts and on March 05, 2014 for the 7B accounts. Compensation advisors will be responsible of manually processing the 7A accounts.

4.3.3.  Due to technical limitations the regional pay system (RPS) will not automatically process the retroactive portion of the payment. As a result transactions generated by the bulk start process will have an effective date of March 1, 2014. Compensation advisors will be responsible for making all necessary adjustments for the retroactive period of July 1, 2013 to February 28, 2014. They must report two "Entitlement Commence" transactions (ENC – 1H6 / PAC 18C), rate base P (percentage), rate 1.5% and the amount (base salary). The first transaction is effective from July 1, 2013 to December 31, 2013 and the second transaction is effective from January 1, 2014 to February 28, 2014.

4.3.4. Part-time employees who meet the 10-day eligibility rule are entitled to the EG annual allowance of 1.5% on a prorated basis based on their assigned work week.

Updated 4.3.5. Compensation advisors will be responsible of manually processing any adjustment or recovery required to the allowance following a temporary struck-off strength (T-SOS) or struck-off strength (SOS) and any retroactive supplementary payments due to a change in basic pay (i.e. Acting, Increments, etc.).

4.3.6. For pay input requirements, please refer to the Personnel-Pay Input Manual (PPIM) sections PPIM 4-4-18-3-1  and PPIM 14-6-1. 

4.4. New Lab/X-ray Technologist Annual Allowance, EG group (Appendix X)

4.4.1.  A new entitlement code was created in the RPS on February 19, 2014 to process the payments of the allowance:

  • 1H5 – EG Lab/X-ray technologist annual allowance

4.4.2.  Effective June 22, 2013, the EG Lab-Xray technologist annual allowance is to be paid in accordance with the rates below:

Table Summary

EG Lab /X-ray Technologist annual allowance - Table 6

Positions Annual Rate
Laboratory Technologist $5,000
X-ray Technologist $5,000

4.4.3.  Compensation advisors are responsible for commencing the EG Lab/X-ray technologist annual allowance. The compensation advisor must report an "Entitlement Commence" (ENC – PAC 18C) transaction with entitlement code 1H5, rate base 9 (annual), effective July 1, 2013.

4.4.4. Part-time employees who meet the 10-day eligibility rule are entitled to the EG lab/X-ray technologist allowance on a prorated basis based on their assigned work week.

4.4.5. For pay input requirements, please refer to the Personnel-Pay Input Manual (PPIM) sections PPIM 4-4-18-3-1  and PPIM 14-6-1. 

5. Pay office responsibilities

5.1.  There are no new responsibilities to be assigned to the pay offices as a result of this change.

6. Personnel-Pay Input Manual (PPIM)

6.1.  The Personnel-Pay Input Manual (PPIM) will be updated to incorporate the changes contained in this compensation directive.

7. Inquiries

7.1.  Any inquiries on the information contained in this directive should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
Carrie E. Roussin

Carrie E. Roussin
Director General
Compensation Sector
Accounting, Banking and Compensation

Reference(s): ENT 229, 1H5 and 1H6

Information Notice to Employees

New and Modified Allowances for the Technical Services (TC) Group

The purpose of this notice is to provide you with information on the allowances described in the new collective agreement for the Technical Services (TC) group, which was signed on October 18, 2013.

Commencing June 22, 2013, the existing terminable allowance for employees in the TI group has been replaced by an increase in the basic pay and a new amount will be paid as an allowance for eligible employees (Appendix P).

Commencing June 22, 2013 to June 21, 2014, in an effort to resolve recruitment and retention problems, the Employer will provide an allowance to eligible employees occupying a position in the EG-06 and EG-07 and GT-06 through GT-08 levels at Fisheries and Oceans Canada, Canadian Coast Guard (Appendix W). This allowance is subject to the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

Commencing June 22, 2013, the Employer will provide an annual allowance of 1.5% pay base to eligible employees occupying a position in the Engineering and Scientific Support (EG) Group positions for the performance of their duties as EGs (Appendix V). This allowance is subject to the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension plan (PSPP) contributions.

Commencing June 22, 2013, the Employer will provide an annual allowance in the amount of $5,000 per annum to Health Canada employees who are incumbents of EG positions and perform the duties of positions of Laboratory and X-Ray Technologists at the Norway House and Percy E. Moore Hospitals (Appendix X). This allowance is not subject to the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

All these new allowances are subject the following deductions: Income Tax (federal and provincial), Employment Insurance (EI), Quebec Parental Insurance Plan (QPIP) and Canada Pension Plan (CPP) or the Quebec Pension Plan (QPP).

For further information, please contact your compensation advisor.