CD 2014-007

Subject: Integrated Border Services allowance and one-time lump sum payment for the Border Services (FB) Group

June 13, 2014

1. Purpose

1.1. The purpose of this directive is to provide information on the Integrated Border Services allowance and the one-time lump sum payment described in the Border Services (FB) Group's collective agreement signed on March 17, 2014.

2. Background

2.1. According to the new collective agreement, the Employer will provide an annual allowance to incumbents of FB positions and a one time lump sum payment to incumbents of specific FB positions (non-uniformed officers) for the performance of FB duties in the Border Services group.

3. Policy

3.1. This collective agreement requires that each employee receives all pay adjustments within 150 calendar days from the date of signature. Consequently, as these provisions form part of the collective agreement, they must be implemented within the 150-day implementation period, which expires on August 14, 2014.

3.2 One-time lump sum payment (Appendix K)

3.2.1 Effective March 17, 2014, the Employer will provide a one-time lump sum payment to incumbents of a non-uniformed officer position for the performance of FB duties in the FB group on the date of signing of the collective agreement. This includes indeterminate and term employees, seasonal employees, casual employees and employees working on an "as required" basis.

3.2.2 Part-time employees and part-time workers shall receive the full lump sum payment, it will not be prorated.

3.2.3 This one-time lump sum payment is not considered part of salary for pay purposes. As a result, payments related to pay situations (such as promotions or acting pay) will not be recalculated. This payment is not to be used in calculating the 4% gratuity or other entitlements such as premium pay in lieu of statutory holidays.

3.2.4 Employees acting in the FB group on the date of signing of the collective agreement are entitled to receive this lump sum payment. FB employees acting out of the FB group on the date of signing of the collective agreement will not receive the lump sum.

3.2.5 Employees that are Temporary Struck Off Strength (T-SOS) will receive the full lump sum upon return to work.

3.3. Integrated Border Services allowance (Appendix J)

3.3.1. Effective June 21, 2013, the Employer will provide an annual allowance  (Integrated Border Services allowance) to incumbents of FB positions for the performance of their duties in the FB group.

3.3.2. This allowance shall be paid on the same basis as the employee’s regular pay. An employee shall be entitled to receive the Allowance for each calendar month in which he or she receives pay for at least seventy-five (75) hours for the performance of FB duties to which the Allowance applies. This includes indeterminate and term employees, seasonal employees, employees working on an "as required" basis and casual employees.

3.3.3. A part-time employees and part-time workers shall be entitled to the allowance on a prorated basis based on their assigned work week (AWW).

3.3.4. An employee will be entitled to receive the Integrated Border Services allowance during any period of paid leave up to a maximum of sixty (60) consecutive calendar days, or during the full period of paid leave where an employee is granted injury-on-duty leave with pay.

3.3.5. Eligible employees on pre-retirement transition leave (PRL), leave with income averaging (LIA) or for which there is an ongoing leave without pay (LWOP) transaction and who meet the 75 hour eligibility rule for the month, are entitled to receive the Integrated Border Services allowance.

3.3.6. This allowance is not considered part of salary for pay purposes. As a result, payments related to pay situations (such as promotions or acting pay) will not be recalculated. However, the allowance will be added to the calculation of the maternity and parental allowances in accordance with the FB collective agreement. This allowance should not be used in calculating the 4% gratuity or other entitlements such as premium pay in lieu of statutory holidays.

3.3.7. Employees acting in the FB group will receive the allowance, as long as the eligibility (75 hours per month) is met. FB employees acting out of the FB group will not receive this allowance.

3.4. The Integrated Border Services allowance and the one-time lump sum payment are subject to the following deductions:

  • Federal and provincial income tax
  • Employment Insurance (EI)
  • Quebec Parental Insurance Plan (QPIP)
  • Canada Pension Plan (CPP) / Quebec Pension Plan (QPP)

3.5. The Integrated Border Services allowance and the one-time lump sum payment are not subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

4. Procedures and Instructions

4.1. One-time lump sum payment

4.1.1. Effective March 17, 2014, the one-time lump sum is to be paid in accordance with the following table:

Lump Sum Payment
Border Services Group (FB)
Positions Lump Sum Payment
Non-Uniformed Officers $500

4.1.2. The existing entitlement code 088 (Lump Sum Settlement - Non Superannuable) will be used to pay the one-time lump sum for eligible employees in the FB group.

4.1.3. Compensation advisors are responsible for paying this one-time lump sum by completing an "Entitlement Commence" (ENC  PAC 18C) transaction with entitlement code 088, rate base 0 (lump sum).

4.2. Integrated Border Services allowance

4.2.1. Effective June 21, 2013, the Integrated Border Services allowance is to be paid in accordance with the following table:

Annual allowance
Border Services Group (FB)
Positions Annual allowance
Non-Uniformed Officers $1,250
Uniformed Officers $1,750

4.2.2. A new entitlement code will be created in the Regional Pay System (RPS) on June 3, 2014 to process the payments for the Integrated Border Services allowance:

  • 1G8 Integrated Border Services allowance

4.2.3. Compensation advisors are responsible for commencing the payment of this allowance by completing an "Entitlement Commence" (ENC - PAC 18C) transaction, with entitlement code 1G8, rate base 9 (annual), rate, effective July 1, 2013. The "from date" is always the first day of the month during which the employee becomes eligible, i.e. has or will receive the required 75 hours pay or more. The "to date" field is left blank for ongoing payments.

4.3. For pay input instructions, please refer to Personnel-Pay Input Manual (PPIM) sections PPIM 4-4-18-3-1, PPIM 4-4-18-3-2, PPIM 18-6, PPIM 18-6-1 and PPIM 18-6-2.

5. Pay office responsibilities

5.1. There are no new responsibilities to be assigned to the pay offices as a result of these payments. Current pay office procedures remain in effect.

6. Inquiries

6.1. Any inquiries on the information contained in this directive should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
Carrie E. Roussin

Carrie E. Roussin
Director General
Compensation Sector
Accounting, Banking and Compensation

Reference(s): ENT 088 and 1G8

Information Notice to Employees

Integrated Border Services allowance and one-time lump sum payment for the Border Services (FB) group

The purpose of this notice is to provide you with information on the new Integrated Border Services allowance and the one-time lump sum payment described in the new collective agreement for the Border Services (FB) group, which was signed on March 17, 2014.

Effective March 17, 2014, the Employer will provide a one-time lump sum payment to incumbents of a non-uniformed officer position for the performance of their duties in the FB group on the date of signing of the collective agreement.

Effective June 21, 2013, the Employer will provide an annual allowance (Integrated Border Services allowance) to all incumbents of FB positions for the performance of their duties in the FB group.

The Integrated Services Border allowance and the one-time lump sum payment are subject to the following deductions: Income Tax (federal and provincial), Employment Insurance (EI), Quebec Parental Insurance Plan (QPIP) and the Canada Pension Plan (CPP) or the Quebec Pension Plan (QPP). However, both these payments are not subject to deductions under the Disability Insurance (DI) Plan, the Long-term Disability Insurance (LTD) Plan, the Supplementary Death Benefit (SDB) Plan, the Public Service Management Insurance Plan (PSMIP) and the Public Service Pension Plan (PSPP) contributions.

Your compensation advisor will be responsible for completing the necessary steps to process the payments.

For further information, please contact your compensation advisor.