ARCHIVED CD 1997-040

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December 4, 1997

Ottawa, Canada
K1A 0S5

SUBJECT: Batch Input - Service Levels


1.1 This directive advises Clients of changes to input standards affecting accounts coding and day-to-day pay transactions.


2.1 As part of the Site Consolidation Project, the Compensation Service Line reviewed and rationalized service levels. As a result, the decision was made to no longer offer data capture service to Clients where transactions can be reported by Clients on-line.


3.1 Accounts coding for the 1998-99 fiscal year, usually sent to Public Works and Government Services Canada (PWGSC) in February, will no longer be accepted in batch mode.

3.2 Batch input accepted by PWGSC Pay Offices on paper, will be restricted to the greatest extent possible from April 1, 1998 onward.


4.1 The majority of clients already make full use of on-line facilities for transaction processing, however, any clients not currently doing so, must amend internal procedures to adhere to the revised policy.

4.2 Financial officers and authorizers should be informed that accounts coding for the coming year must be submitted on-line.

To assist Clients with financial coding changes, an Expenditure Coding Extract will be produced in February and distributed to the Clients'payment address. The report, a sample of which is attached, may be used as a preliminary worksheet to identify changes in financial data.

Clients can create financial coding changes on-line prior to the beginning of April 1998 business and March paid April business. Since the Regional Pay System (RPS) is unable to handle future transactions, the Transaction Control Records (TCR) for this work must not be authorized on-line prior to the close of March 1998 accounting month (scheduled for March 11, 1998). TCR authorization must follow that accounting process to ensure correct financial reporting.

4.3 Section 14-1 page 2 of the Personnel-Pay Input Manual specifies that the batch input which is to be submitted to PWGSC for data capture. All other transactions must be submitted on-line.


5.1 Any inquiries on the information contained in this directive should be addressed to your PWGSC Compensation Services Pay Office.

Original Signed by
G. Hutcheson

P. Charko
Director General
Compensation Sector
Government Operational Service

Reference : CJA 9020-40-3, 9020-2-1