ARCHIVED CD 1998-013

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May 15, 1998

Ottawa, Canada
K1A 0S5

SUBJECT: Regional Pay System - Conversion to the Standard Payment System

1. PURPOSE

1.1 This directive is to advise clients of the implementation date for the above noted conversion and should be read in conjunction with Compensation Directive 1998-011 dated April 7, 1998.

2. POLICY

2.1 The conversion of Regional Pay System (RPS) payments to the Standard Payment System (SPS) will take effect with the first supplementary pay processed after May 20, 1998.

3. PROCEDURES

3.1 Compensation Specialists are reminded that any PAC 19 Cancel Cheques not processed (including verification and authorization) by the RPS before May 20, 1998, will be rejected to the Public Works and Government Services Canada (PWGSC) Payroll Accounting Office for finalization.

All cancellations will be processed through the Standard Payment System first.

3.2 Finance Officers are to be advised to send, as of May 20, 1998, the physical payment (including statements for zero balance payment) back to the Payroll Accounting Office, on an urgent basis, so that the cancellation can be completed and termination of actions finalized.

3.3 Departments and Agencies must ensure that, when individuals move between employers, SOS and TOS transactions are utilized. If processed as transfers, the PWGSC pay offices will advise department/agency Compensation Specialists to re-input, utilizing the correct pay action codes. Incorrect application of the procedure will result in the delay of processing of final entitlements, pending receipt of the correct transactions.

3.4 Also, effective with this conversion, PWGSC pay offices can no longer manually type cheques. Clients are advised that urgent cheques are to be requested through the Urgent Cheque Issue System.

3.5 Any intercepts requested by clients will be automatically cancelled by SPS and RPS. When a payment is produced (e.g. converted to cheque from Direct Deposit [DD]), the word "Replacement" will be noted on the cheque.

If an employee's Financial Institution or Branch has merged, the SPS will automatically reassign the payment to the new institution and the DD will continue.

If the employee's Financial Institution or Branch is deemed invalid at our initial edits, then SPS will convert the payment to a cheque and RPS will turn the DD indicator off. Employees should be reminded that they should not close out their old account until the funds have started to be deposited in their new account.

3.6 All RPS system generated Free Form Text messages must be deleted by departments once viewed.

4. INQUIRIES

4.1 Any request for information regarding the foregoing should be addressed to your PWGSC Compensation Services Office.

Original Signed by
B. Bartley

P. Charko
Director General
Compensation Sector
Government Operational Service

Reference : CJA 9007-7, 9007-8