ARCHIVED CD 1999-006

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February 22, 1999

SUBJECT: New Collective Agreement - Program and Administration Services


1.1 The purpose of this directive is to provide you with information concerning the Program and Administration Services Collective Agreement.

1.2 In this text, use of the masculine is generic and applies to both men and women.


2.1 The new collective agreement for Program and Administration Services covers the following occupational groups: Office Equipment (OE) Bargaining Unit Designator (BUD) 504, Administrative Services (AS) BUD 301, Programme Administration (PM) BUD 308, Communications (CM) BUD 501, Information Services (IS) BUD 305, Welfare Programmes (WP) BUD 310, Clerical and Regulatory (CR) BUD 503, Educational Support (EU) BUD 414, Secretarial, Stenographic and Typing (ST) BUD 505, and Data Processing (DA) BUD 502.

The agreement was signed on December 29, 1998.


3.1 The collective agreement will expire on June 20, 1999.

3.2 The Public Service Staff Relations Act requires that each employee receive all pay adjustments within 90 calendar days of the signing of the collective agreement. Consequently, the 90-day implementation period expires on March 29, 1999.

3.3 The new collective agreement provides for the following:

  • Economic increases effective on the date immediately following the expiry date of the old rates of pay for each occupational group.
  • A special pay adjustment incorporated into the rates of pay for the CR, EU, DA-CON and ST groups.
  • A restructure of the rates of pay effective April 1, 1999 for the OE, AS, PM, CM, IS, WP and DA-PRO groups.
  • A new overtime rate at time and three quarters (1.75) for employees working variable hours.
  • A new Leave Without Pay reason identified as Maternity-Related Reassignment or Leave.
  • The payment of an Offender Supervisory Allowance.
  • The payment of a Late Hour Premium.


4.1 The revised rates of pay were included on version 521 of the Pay Rates Control File (production date of January 11, 1999) for the AS, IS, PM, WP and EU groups and on version 522 for the CM, CR, DA, OE and ST groups (production date of January 18, 1999).

4.2. Economic Increases

The effective dates of the economic increases differ depending on the occupational group.

4.3. Special Pay Adjustments

The Special Pay Adjustment is incorporated in the rates of pay and applies to the group and levels listed in the relevant "Appendix A" of the Collective Agreement for the CR, EU, DA-CON and ST groups.

4.4. Restructure of the Pay Rates

Effective April 1, 1999, the minimum rate for the OE, AS, PM, CM, IS, WP and DA-PRO groups will be eliminated.

Public Works Government Services Canada (PWGSC) will move the employee's minimum rate of pay to the next step in the "X" scale of rates. This process will be implemented for pay period 08/99 effective April 1, 1999.

4.5. Overtime Rate at Time and Three Quarters (1.75)

Employees working variable hours of work will be compensated for all work performed in excess of an employee's regular working day or on days of rest at time and three quarters (1.75).

The Regional Pay System program for extra duty pay will be amended to accept a premium rate indicator "6" which will represent a rate of 1.75. The number of hours to be paid at this rate would be transcribed in the "HRS OTHER" (Hours at other rate) and the new premium rate indicator "6" would be in the "PRM IND" (Premium rate indicator) fields of the On-Line Extra Duty Pay screen.

The new premium rate indicator will be updated to the Regional Pay System (RPS) on March 1, 1999.

Section 3-3-3 of the Personnel Pay Input Manual (PPIM) will be amended to reflect these changes.

4.6. Maternity-Related Reassignment or Leave

An employee who is pregnant or nursing may, during the period from the beginning of pregnancy to the end of the twenty-fourth week following the birth of the child, request the employer to modify her job functions or reassign her to another job if, by reason of the pregnancy or nursing, continuing any of her current functions may pose a risk to her health or that of the fetus or child.

When the employer concludes that the request is not reasonably practicable, the employee will be granted leave without pay under the Maternity-Related Reassignment or Leave provision. Such Leave Without Pay (LWOP) shall end no later than 24 weeks after the birth of the child.

The reason code for reporting this type of LWOP is "C", Illness or Disability. Please refer to section 4-4-13 of the PPIM.

4.7. Offender Supervision Allowance

The Offender Supervision Allowance is used to provide additional compensation to a Parole Officer who assumes responsibilities for the regular supervision of offenders.

The Offender Supervision Allowance amount will be $1500 per year. This annual amount will be automatically pro-rated to the employee's assigned work week and paid as a bi-weekly separate amount with the employee's regular pay.

An employee shall only be entitled to receive the allowance for any month in which he receives a minimum of ten days'pay.

The allowance is to be reported with entitlement code "006 - Offender Supervision Allowance". The new entitlement code "006" will be updated to the RPS on March 1, 1999.

Sections 2-6 and 9-5-2 of the PPIM will be amended to reflect these changes.

4.8. Late Hour Premium

An employee who is not a shift worker and whose work schedule either begins before 7 a.m. or finishes later than 6 p.m. shall be paid a Late Hour Premium of seven dollars ($7) for each hour worked before 7 a.m. and after 6 p.m. The Late Hour Premium shall not apply to overtime hours.

The allowance is to be reported as a lump sum with entitlement code "083 - Pay Supplement 4% or 7% / Late Hour Premium". The change to the description of code "083" to include Late Hour Premium will be udpated to the RPS on March 1, 1999.

Sections 2-6 and 9-5-2 of the PPIM will be amended to reflect the entitlement description change.

4.9 If a new or separate line object is to be assigned by a department, in the department's accounting records to identify payments made with codes 006 or 083, the Financial and Reporting Products Directorate Client Liaison Officer (address below) must be advised of the line object allocated in order for the pay expenditure control file to be updated accordingly.

Financial and Reporting Products Directorate
11B1, Phase III
Place du Portage
Hull, Quebec
KlA 0S5


5.1 Any request for information regarding the foregoing should be addressed to your PWGSC Compensation Services Office.

Original Signed by
P. Charko

Phil Charko
Director General
Compensation Sector
Government Operational Service

Reference: CJA 3060-1, 9006-2, 3290-1
DEDENT 006, 083, 260