ARCHIVED CD 2000-026

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August 28, 2000

SUBJECT: Research Group--Recruitment and Retention Allowance


1.1 The purpose of this directive is to provide information on the new recruitment and retention allowance provided for certain employees in the Research Group. This allowance is described in the memorandum of understanding for the Research Group collective agreement which was signed on April 26, 2000.

1.2 In this text, use of the masculine is generic and applies to both men and women.


2.1 In an attempt to solve the recruitment and retention problems, the Employer will offer an allowance to employees in the Defense Scientific Service (DS) Group and to certain employees in the Research Scientist (SE-RES) and Research Manager (SE-REM) Subgroups.


3.1 This terminable allowance will be paid to the following employees in the Research Group:

  • Employees of Communications Research Centre Canada who occupy positions classified as SE-RES-1 through SE-RES-5, Bargaining Unit Designator (BUD) 22501 and SE-REM-1 and SE-REM-2, BUD 22502.
  • Employees who occupy positions classified as DS, BUD 22900.

3.2 Commencing October 1, 1999, and ending September 30, 2000, eligible employees will receive an allowance in the amount of $7,000 per annum. This allowance will be paid on a biweekly basis, and will be included on all regular pay cheques (including those of the Pay Period plus [PP+]).

3.3 Part-time employees will be eligible to receive this allowance prorated in accordance with their Assigned Work Week (AWW) .

3.4 Employees who are in receipt of acting pay in the eligible group or in one of the eligible subgroups will be entitled to receive this allowance for the period in which they are acting.

3.5 This allowance shall be paid only to eligible employees who are active members of the bargaining unit on or after April 26, 2000. Eligible employees who took or are taking Leave Without Pay (LWOP) during the retroactive period will not be eligible to receive this allowance for the period of LWOP.

3.6 Since this allowance will not be considered part of the pay rate, entitlements related to pay situations (such as promotions or acting pay) will not be recalculated. This allowance is not to be used to compute the 4% gratuity or other entitlements such as premium pay in lieu of statutory holidays.

3.7 All of the provisions found in this collective agreement, including this new allowance must be implemented within 120 days of the signature of the collective agreement. The 120-day implementation period for this collective agreement expires August 23, 2000.


4.1 This payment will be made by means of a new entitlement code 251 (RE- Recruitment and Retention Allowance).

4.2 A system generated process will be used to commence this allowance and to pay both the retroactive portion and the ongoing portion for current employees in the DS group. Entitlement for any employees in the DS group who are paid in arrears (7A) will have to be commenced by Compensation Advisors.

4.3 Compensation Advisors will be responsible for the input for employees in the SE-RES and SE-REM Subgroups. They will also be responsible for starting this allowance for all new eligible employees and for stopping it when an employee is no longer eligible. To commence this allowance, Compensation Advisors will input the following transactions with a rate base "9" and an annual amount of $7,000:

  • Entitlement Commence (ENC) screen--ENT CD: 251; EFF FR : 01 10 99; EFF TO: 31 12 99 (year end) Entitlement Amend (ENA) screen--ENT CD: 251; EFF FR: 01 01 00; EFF TO: 29 03 00 (Note: Split required because of the creation of the new pension fund with an end date of March 29, 2000)
  • ENA screen--ENT CD 251; EFF FR: 01 04 00; EFF TO: (blank) [ongoing]

The input requirement for field 71 for all transactions is as follows: WWSWWAWWNSWW (left justified), i.e. "WW", Standard Work Week (SWW) , AWW and Non Standard Work Week Indicator (NSWW).


SWW is 37.50 hours per week, employee working 22.50 hours per week, NSWW is 1 and F71 would show: WW375022501

SWW is 37.50 hours per week, employee working 37.50 hours per week, NSWW is 2 and F71 would show : WW375037502

4.4 This allowance is subject to the following deductions:

  • Income Tax
  • Employment Insurance
  • Canada Pension Plan/Quebec Pension Plan
  • Disability Insurance Plan and Long Term Disability Insurance Plan
  • Public Service Superannuation Act
  • Supplementary Death Benefit Plan

4.5 If a new or separate line object is to be assigned to the department's accounting records to identify payments made with entitlement code 251, the Financial and Reporting Products Directorate (address below) must be made aware in order for the Pay Expenditure Control File to be updated accordingly.

Financial and Reporting Products Directorate
11B1, Phase III
Place du Portage
Hull, Quebec
K1A 0S5


5.1 Any request for information regarding this new allowance should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
R. Jolicoeur

R. Jolicoeur
Director General
Compensation Sector
Government Operational Service

Reference: ENT 251