ARCHIVED CD 2002-003

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January 21, 2002

SUBJECT: New and Modified Allowances for the Technical Services Group

1. PURPOSE

1.1 The purpose of this directive is to provide information on the new and modified allowances described in the Technical Services Group's collective agreement and Memorandum of Understanding, signed November 19, 2001, which are available at the following Treasury Board Secretariat (TBS) Web sites:

Internet: Treasury Board of Canada Secretariat -- Internet

GENet: Treasury Board of Canada Secretariat

1.2 In this text, use of the masculine is generic and applies to both men and women.

2. BACKGROUND

2.1 TBS, hereby known as the Employer, will offer various allowances to certain employees within the Technical Services Group. Please refer to the following Memorandum of Understanding for more information: «Memorandum of Understanding Concerning Fishery Officers in the General Technical Group Employed by the Department of Fisheries and Oceans to Perform Enforcement Duties». Also refer to the following articles of the collective agreement for more information: Overtime article 28.12 and «Special Conditions Applicable to Certain Aircraft Maintenance Engineers».

3. POLICY

3.1 Fishery Officers performing enforcement duties--General Technical Group

The allowance will be paid to Fishery Officers in the General Technical (GT) group performing enforcement duties.

3.1.2 This new entitlement is payable on June 22, 2001, and June 22, 2002, for work performed in the first and second years of the collective agreement. The amount of the lump sum payment is $2,000 for the period of June 22, 2000, to June 21, 2001, and $2,000 for the period of June 22, 2001, to June 21, 2002.

3.1.3 A part-time employee will be eligible for this lump sum payment prorated based on the actual straight time hours worked (including any paid leave).

The hourly rate is calculated as follows:

• Hourly prorated lump sum payment = $2,000 divided by 1950 multiplied by the number of straight time hours worked in the eligible year
• Hourly prorated lump sum payment = $1.0256 multiplied by the number of straight time hours worked in the eligible year

Example:

• A part-time Fishery Officer in the GT group works a total of 1040 hours from June 22, 2000, to June 21, 2001.
• Prorated lump sum payment for June 22, 2001 = $1.0256 multiplied by 1040 hours
• Prorated lump sum payment for June 22, 2001 = 1,066.62

3.1.4 For employees who did not receive, or will not receive, pay as a Fishery Officer for a period of more than three (3) months within the first or second year of the collective agreement, either due to an acting appointment outside of a Fishery Officer position in the GT group performing enforcement duties, Leave Without Pay (LWOP) for any reason, termination as an employee, seasonal employment or a new appointment to a Fishery Officer position, he shall receive $7.69 per day for each regular working day for which he received his pay as a Fishery Officer during the year of the collective agreement.

The daily rate of this allowance is $7.69, as shown in the following calculation:

• Number of work days per year = 260 (260.88 does not apply in this calculation)
• Daily prorated lump sum payment = $2000 divided by 260 multiplied by the number of days in which the enforcement duties were performed
• Daily prorated lump sum payment = $7.69 multiplied by the number of days in which the enforcement duties were performed

3.1.4.1 Examples of full payments and daily rate payments:

• When an employee is appointed as a Fishery Officer performing enforcement duties for a period of nine (9) months or more in an eligible year, he is entitled to the full payment. If a Fishery Officer performing enforcement duties is Struck Off Strength (SOS) and has worked for a period of nine (9) months or more in an eligible year, he is entitled to the full payment. Where the employee is Taken On Strength (TOS) or SOS and performs the enforcement duties for less than nine (9) months in the eligible year, he receives the daily rate for the eligible period.
• Examples of an employee TOS:
  • An employee appointed on August 15, 2000, to perform the enforcement duties from the date of appointment to June 21, 2001, will receive the full $2,000.
  • An employee appointed to an eligible position on January 8, 2001, will receive the daily rate from January 8, 2001, to June 21, 2001.
• Examples of an employee SOS:
  • An eligible employee who is SOS on October 4, 2001, will receive the daily rate for the period from June 22, 2001, to October 3, 2001.
  • An eligible employee who is SOS on May 2, 2002, will receive the full $2,000 for the period from June 22, 2001, to June 21, 2002.

3.1.5 This lump sum is to be paid taking into account that each year is a separate eligible period. Should an eligible employee be on LWOP for an extended period, which overlaps the two eligible years (see section 3.1.2), the payments are to be calculated separately for June 22, 2001, and for June 22, 2002.

Example:

• An employee on LWOP for a six (6) month period from May 2001, to October 2001, will receive $2,000 on June 22, 2001, and the daily rate for the second year of the agreement.

3.1.6 Employees that are acting as full-time Fishery Officers in the GT group performing enforcement duties, for a period of nine (9) months or more in an eligible year, are entitled to the full amount of the lump sum payment. Eligible employees acting in this position, for less than nine (9) months, are entitled to the lump sum payment based on the number of days worked.

Example 1:

• An employee acting as a Fishery Officer performing enforcement duties from October 1, 2000, to May 31, 2001, will receive the daily rate of the allowance.

Example 2:

• An employee acting as a Fishery Officer performing enforcement duties from July 15, 2000, to May 31, 2001, will receive $2,000 for the period from June 22, 2000, to June 21, 2001.

3.1.7 The Public Service Staff Relations Act (PSSRA) requires that collective agreements be implemented within 90 calendar days after the date of their signature. Consequently, all pay adjustments, including the allowance effective June 21, 2001, described above, must be received by February 17, 2002.

3.2 Call in Pay

This allowance applies to employees who have been called to duty or respond to a telephone or data line call while on standby or at any other time outside his scheduled hours of work. The employee may work, with the permission of the Employer, at the employee's place of residence or another place to which the Employer agrees.

3.2.1 Effective November 19, 2001, eligible employees are entitled to be paid the greater of:

• compensation at the applicable overtime rate for any time worked, or
• compensation equivalent to one hour's pay at the straight time rate, which shall apply only the first time an employee performs work during an eight hour period, starting when the employee first commences the work.

3.3 Shipboard or Special Assignment Allowance This allowance replaces the sea duty allowance (entitlement code 098) previously paid to eligible employees, and it will be paid to Aircraft Maintenance Engineers of the Aircraft Services Directorate, Transport Canada. This Special Assignment Allowance applies to helicopter operations north of 55 degree's latitude north. When Aircraft Maintenance Engineers of the Aircraft Services Directorate are performing their duties while assigned to shipboard or special assignment operations and are eligible to receive this allowance, the following provisions of the collective agreement shall not apply:

• Hours of Work and Overtime
• Shift Premiums
• Call-Back Pay
• Standby
• Reporting Pay
• Compensation for work on a holiday
• Traveling Time
• Wash-up Time
• Transfer at Sea

This allowance does not apply to employees receiving the Isolated Post Allowance or any other special allowance for hardship and isolation.

3.3.1 Effective November 19, 2001, Aircraft Maintenance Engineers who are performing their duties, while assigned to shipboard or special assignment operations, shall receive a weekly allowance of 30 hour's compensation at the rate of time and one-half for each period of seven (7) days in which he is required to undertake shipboard or special assignment duties. Periods of less than seven (7) days will be prorated.

Aircraft Maintenance Engineers in the Engineering and Scientific Support (EG) Group whose normal work place is Transport Canada, Aircraft Services Directorate, Ottawa, or any of the Canadian Coast Guard helicopter bases, who are assigned to work as crewmen on the Executive Flight, or on Canadian Coast Guard helicopters and who are not in receipt of the Shipboard or Special Assignment Allowance, will be compensated for a minimum of eight (8) hours at their straight-time rate of pay for each day of rest or designated paid the holiday while they are on duty away from their headquarters area.

3.3.2 Eligible employees may request, with the approval of the Employer, that this entitlement be granted the as compensatory leave instead of monetary compensation. If this leave cannot be liquidated by the end of the fiscal year, the employee will be paid in cash at his current rate of pay. When eligible employees work on a designated holiday, they will be credited with one day of leave with pay instead of the holiday.

3.4. General Policy

These allowances are not considered part of the salary. As a result, entitlements related to pay situations (such as promotions or acting pay) will not be recalculated. These allowances are not to be used in calculating 4% gratuity or other entitlements such as premium pay instead of statutory holidays.

4. PROCEDURES/INSTRUCTIONS

4.1 Fishery Officers performing enforcement duties--General Technical Group

4.1.1 The lump sum will be paid using the existing entitlement code 087 (Lump Sum Payment).

4.1.2 Compensation Advisors are responsible for paying this allowance to eligible employees.

4.1.3 This lump sum payment is subject to the following:

• Public Service Pension Fund
• Supplementary Death Benefit Plan
• Disability Insurance
• Long-term Disability Insurance
• Federal, Provincial and Territorial Income Tax
• Canada Pension Plan/Quebec Pension Plan
• Employment Insurance
• Public Service Management Insurance Plan

4.1.4 Please refer to sections 4-4-18, 9-5-2, and 14-6 of the Personnel Pay Input Manual (PPIM) for pay input requirements at the following Web site:

Personnel-Pay Input Manual (PPIM)

4.2. Call in Pay

4.2.1 This allowance will be paid using the existing extra duty pay code 009.

4.2.2 Compensation Advisors are responsible for paying this allowance to eligible employees.

4.2.3 Please refer to section 3.3 and 14-10 of the PPIM for pay input requirements at the following Web site:

Personnel-Pay Input Manual (PPIM)

4.3. Shipboard or Special Assignment Allowance

4.3.1 This allowance will be paid using the existing entitlement code 125 (Special Assignment).

4.3.2 Compensation Advisors are responsible for paying this allowance to eligible employees.

4.3.3 This allowance is subject to the following:

• Federal, Provincial and Territorial Income Tax
• Employment Insurance
• Canada Pension Plan/Quebec Pension Plan

4.3.4 Please refer to sections 4-4-18, 9-5-2, and 14-6 of the PPIM for pay input requirements at the following Web site: Personnel-Pay Input Manual (PPIM)

4.4 The PPIM will be updated to incorporate the relative information contained in this Compensation Directive.

5. INQUIRIES

5.1 Any request for information regarding this new allowance should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
R. Jolicoeur

R. Jolicoeur
Director General
Compensation Sector
Government Operational Service

Reference: ENT 087, ENT 125, EDP 009