ARCHIVED CD 2004-013

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July 27, 2004

SUBJECT: New Deduction Code for Association of Professional Executives of the Public Service of Canada (APEX) Membership Fees

1. PURPOSE

1.1 The purpose of this directive is to provide compensation advisors with information regarding a new deduction code for the Association of Professional Executives of the Public Service of Canada (APEX) membership fees.

1.2 In this text, use of the masculine is generic and applies to both men and women.

2. BACKGROUND

2.1 The Treasury Board Secretariat (TBS) has approved the creation of a new deduction code in the Regional Pay System (RPS) for the collection of APEX membership fees. Membership in this association includes employees in the Executive (EX) Group, the General Executive (GX) Group and the Deputy Ministers (DM) Group of Treasury Board, senior executives in separate employer organizations, and employees at an EX equivalent level in the Canadian Forces and the Royal Canadian Mounted Police (RCMP).

3. POLICY

3.1 The deduction of membership fees from the employee's pay is on a voluntary basis. The employee should complete the form entitled "Payroll deduction for professional membership fees" to authorize the deduction of APEX fees from his pay cheque. APEX is responsible for validating and signing the form. Once the form is duly authorized by the member and the association, the employee's data will be input into the RPS for deduction of the APEX fees.

3.2 A new deduction code 5A1, "APEX Fees", has been established in the RPS to deduct the membership fees. A fixed monthly amount of $7.92 will be deducted from the employee's second pay cheque of the month. All refunds will be handled directly by APEX with the member. As the APEX membership fees are collected on a current basis, there is no requirement for the collection of arrears.

4. PROCEDURES/INSTRUCTIONS

4.1 The new deduction code 5A1, "APEX Fees", will be effective for the second pay in July 2004 (pay period 15).

4.2 Compensation advisors, upon receipt of the "Payroll deduction for professional membership fees" form duly signed by both the employee and APEX, will be responsible to commence the deduction in the second pay cycle by entering the deduction using the on-line Deduction Commence (DEC) screen, a rate base of "6" and the amount "$7.92". The effective date will be the first day of the month for which the deduction is input. The deduction will continue until the member requests in writing that the deduction cease.

5. INQUIRIES

5.1 Any inquiries on the information contained in this document should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
P. Laviolette

R. Jolicoeur
Director General
Compensation Sector
Finance, Accounting, Banking and Compensation

Reference(s): CJA DED 5A1