Secondment agreement

A secondment has the following characteristics:

A temporary lateral movement of an employee to perform the functions of a position that already exists or to take on a special project, to another organization. The employee maintains his or her substantive position in the home organization, and is paid by the home organization. The secondment agreement is the instrument of acceptance on this arrangement and must clearly state that the employee returns to their substantive position on completion of the secondment.

Employee

Sign the secondment agreement.

Overtime

Complete the extra duty pay or shiftwork report and authorization GC 179.

Leave

Complete the leave application and absence report GC 178.

Manager

Each organization, the secondment out (home) organization and the secondment in (host) organization:

Section 34 manager both the home and host organizations:

Overtime

Authorized by the host delegated section 34 manager and forwarded to the substantive home delegated section 34 manager.

Leave

Authorized by the host delegated section 34 manager and forward to the substantive home delegated section 34 manager.

Human resources

Home organization

Host organization

Finance

Host and home organization

Reconcile interdepartmental settlements for salary payments.

Home organization

Section 33 authorization of the transaction in Phoenix.

Note:  If there are questions or concerns on a transaction requiring section 33 authorization, finance will contact the Pay Centre in accordance with procedures.

Trusted source

Upon receipt of secondment agreement :

Note:  Paper requests submitted directly by employees to Pay Centre, without any departmental signatory requirements are excluded from the trusted source scope.

Pay Centre

If late in changing:

Note:  Although Phoenix does not take into consideration the secondment out and in process, the pay action request form sent to the Pay Centre is used to identify if there are changes to the union and location of work.

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