Change in exclusion status

Information: Life events disclaimer

The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.

What is an exclusion status?

As an employee of the Public Service, your terms and conditions of employment are determined based on the exclusion status of the position that you occupy. You will be appointed to a position that has an exclusion status as follows:

  • Represented by collective bargaining - Your terms and conditions of employment are as specified in the Collective Agreements that represents your particular classification and supplemented by the Directive on Terms and Conditions of Employment. Union dues deductions will be withheld from your salary on a monthly basis and will be remitted to the bargaining agent representing your group.
  • Excluded from collective bargaining - Your position is excluded from the collective bargaining process as a result of the managerial or confidential duties associated with it. As such, you will not be required to pay union dues. However you have to follow the provisions of the relevant Collective Agreements of the bargaining unit that you would have been assigned to if your position was not excluded. You will also be subject to the Directive on Terms and Conditions of Employment.
  • In addition to the above, there are specific terms and conditions of employment applicable to various upper level job groups. This information can be found in the Directive on Terms and Conditions of Employment for certain excluded or unrepresented employees.
  • Executive terms and conditions of employment can be found in the Directive on Executive Compensation. You are not required to pay union dues.
  • Non-employee status
    • If you are employed as a casual or a term of less than three months, you are subject to part 4 of the Directive on Terms and Conditions of Employment you are not required to pay union dues.
    • If you are employed as a Ministers’ exempt staff member, your terms and conditions of employment can be found in the Policies for Ministers' Offices. You are not required to pay union dues.
    • If you are a Governor-in-Council appointee, you are subject to the Directive on Executive Compensation as well as the Terms and Conditions of Employment for Full-Time Governor in Council Appointees. You are not required to pay union dues.
    • If you are a student, you are subject to the Terms and Conditions of Employment for Students. You are not required to pay union dues; however, you will follow the provisions of the relevant collective agreement for the bargaining unit of the predominant group whose duties you are understudying or performing during the assignment period.
    • If you are a part-time worker, you will follow certain provisions of the relevant collective agreement of the bargaining unit that you would have been assigned to if your hours of work had been in excess of one third of the hours of a full-time employee. You are not required to pay union dues. Some exclusions from the collective agreement provisions include the earning of vacation leave, and union dues deductions. Part-time workers are not entitled to the bilingualism bonus.
  • Unrepresented
    • If you are an employee in a position classified as personnel administration, or organization and methods, you do not have a bargaining agent. As such, you are not required to pay union dues; however, you will follow the Collective Agreements for the Program and Administrative Services Group.
I am currently paying union dues and will be appointed to an excluded position at the same group and level. What should I be aware of?

As an excluded employee the following things will occur:

  • you will follow the provisions of the relevant collective agreement of the bargaining unit that you would have been assigned if your position was not excluded and also the Directive on Terms and Conditions of Employment
  • deductions for union dues will cease
  • deductions for Disability Insurance Plan will cease and the deductions will be changed to long-term disability insurance
    Note: Long-term disability insurance is an element of the Public Service Management Insurance Plan; and
  • you will be offered additional insurance through the Public Service Management Insurance Plan
    Note: The Public Service Management Insurance Plan is available to excluded and unrepresented employees only.
I am currently an excluded employee and will be appointed to a position that will require union dues. What should I be aware of?

As an employee represented by collective bargaining, the following things will occur:

How will the Pay Centre be notified that my employment tenure has changed?

As part of the staffing process, your departmental human resources section will be providing you with a letter of offer for the new change in position and will be forwarding various pieces of information about your new exclusion status to the Pay Centre.

How will I be informed about benefits, allowances, and insurances that I may be eligible for?

Once the Pay Centre has received notification of your change in exclusion status, you will be provided with a letter detailing the effects that your change in exclusion status will have on your pay, insurances and other benefits.

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