Retiring from the public service

Information: Life events disclaimer

The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.

If I am considering retiring or resigning on a voluntary basis or on grounds of disability, how should I proceed?

Once you have decided on a resignation or retirement date, you should follow the following steps:

  • contact Pension and benefits as soon as possible (i.e. 3 months in advance), to obtain and understand the options available with respect to your pension entitlements. Visit preparing for retirement and terminating employment for more information on the effects to your pension plan when retiring or resigning from the public service
  • submit your letter of resignation or retirement to your manager and receive a letter of acceptance for departure
  • ensure all leave requests have been submitted to your manager and approved prior to your departure
  • ensure your address is updated in Human Resources Management System. Any outstanding pay cheques/stubs or related statements, such as income tax information slips, retroactive revisions, will be forwarded to your home address, unless advised otherwise. After your departure, it is important that you advise the Pay Centre of any change home address
  • meet with your departmental Finance section to make arrangements for the repayment of any outstanding monies owing i.e. travel advance
  • provide the Pay Centre with information relative to the disposition of any funds i.e. severance pay, vacation leave pay out (if applicable)
  • complete your departmental departure form (if applicable)
If I am retiring on grounds of disability, are there additional steps I must take?

In addition to the above process you will be required to provide a copy of the interpretation of medical examination for pension purposes (accessible only on the Government of Canada network) confirming your disability.

How will the Pay Centre be notified that I am retiring or resigning?

Your manager will provide you with an acceptance letter for departure and will provide a copy of your letter of resignation and the acceptance letter to your departmental human resources section and the Pay Centre.

How will I know what benefits I am entitled to?

Upon leaving the public service, the Pay Centre will provide you with a retirement or resignation letter informing you of any benefits you may be entitled to. This may include information such as your balance of salary, severance pay, outstanding leave balances and options with respect to the disbursement of funds.

Information about your pension options and insurance coverage on leaving the public service can be obtained from Pension and benefits or through the pension entitlement information packages.

When will my pay account be finalized and payments issued?

Only once the Pay Centre has been notified that there are no outstanding debts owed to the Crown, that all assets have been returned to the departments and that all leave has been recorded, your pay account will be finalized and any outstanding payments for the balance of your salary, severance pay or outstanding leave balances will be requested. The service standards for this type of action is 20 working days.

If I want to make a claim for employment insurance, what is the process?

A web-based record of employment will be completed on your behalf and retained at Human Resources and Skills Development Canada. In the event you’d like to make a claim for employment insurance, this information is required in order to establish your eligibility and level of benefits. Information on applying for Employment Insurance benefits can be obtained online at Service Canada or from your local Service Canada office.

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