Leaving the public service

Step 1

Choose your retirement date.

Step 2

If applicable, confirm that you are retiring due to a disability. Request additional guidance from your manager, departmental human resources or your disability advisor if one is available to you.

Step 3

Contact the Pension Centre to discuss any pension options available to you and to request the required forms. For more information about your pension options, see the following:

• Pension and benefits
• Preparing for retirement
• Terminating employment

If you are retiring or resigning Step 1

Submit your letter of resignation to your manager for approval. Your manager will give you a signed acceptance letter or other letter for departure and will send this information and, if applicable, a copy of Health Canada’s disability decision, to your internal human resources team. Your department’s trusted source authenticates these documents and sends copies to the Pay Centre as soon as possible under cover of a pay action request form.

If you are retiring or resigning Step 2

Send a copy of your accepted resignation letter to the Pension Centre. For more information, see the Pension Centre page for Preparing for retirement.

If you are retiring or resigning Step 3

Submit all leave requests to your manager for approval before your departure. It is important that the Pay Centre has the most current information available about your leave balances.

For example:

• you are an AS-04 with 25 years of service earning 5 weeks (187.5 hours) of vacation
• these 5 weeks are advanced to you in PeopleSoft at the beginning of the fiscal year (April 1, 2018)
• you take 4 weeks of vacation in May, and decide to start planning your retirement shortly after
• you retire on September 21, 2018, but your vacation in May used up 4 weeks, which equals 150 hours, and you only earned 6 months of leave credits (April to September) for the fiscal year, which equals 93.75 hours
• 150 - 93.75 = 56.25 hours that you must pay back when you retire

If you are retiring or resigning Step 4

Complete your departmental departure form, if applicable.

If you are retiring or resigning Step 5

Verify that your contact information is up to date in the Human Resources Management System. If your contact information changes after your departure, advise your former employer’s human resources team of your new address.

If you are retiring or resigning Step 6

If you need to repay any amount owed, such as a travel advance, contact your employer’s finance team. Any debts to the Crown must be paid in full before the Pay Centre can finalize and close your pay account. If possible, repay any amounts you may owe before your departure.

If you are retiring or resigning Step 7

Select your preferred payment options. The Pay Centre sends you a letter detailing any funds owed to you, such as remaining salary, severance pay, or outstanding leave balances. You will also be provided a form to select your option for your severance pay which could be transferred to an RRSP if certain conditions are met. Return this form to the Pay Centre under cover of a pay action request. No trusted source authentication is required.