Appointing a security officer

Forms to appoint and screen a security officer

At the start of the screening process, the CSP will provide the following forms to your organization to appoint a CSO and ACSO:

• Company security officer appointment, acknowledgement and undertaking form
• Alternate company security officer appointment, acknowledgement and undertaking form

The CSP will also provide the necessary personnel security screening forms to your organization to request a personnel security screening for the CSO and ACSO.

To obtain an advanced copy of the appointment forms, contact the Contract Security Program's client service centre.

Completing the appointment forms

To appoint a CSO, your organization’s president or other KSO must complete the Company security officer appointment, acknowledgement and undertaking form. The individual being appointed as CSO must also complete this form to acknowledge and agree to the position and its responsibilities.

To appoint an ACSO, if required, the appointed CSO must complete the Alternate company security officer appointment, acknowledgement and undertaking form. The individual being appointed as ACSO must also complete this form to acknowledge and agree to the position and its responsibilities.

Obtaining a personnel security screening for a security officer

To obtain a personnel security screening, the CSO must:

• get fingerprinted
• complete and sign the personnel security screening forms as the security officer and as the applicant
  • if your organization is appointing an ACSO at the same time as the CSO, then the ACSO can complete and sign the CSO’s personnel security screening forms as the security officer
• have their identity verified by the CSP

To have their identify verified, the CSO must provide the CSP with the following 2 pieces of identification (1 of which must contain a photo):

• 1 foundational evidence of identity
• 1 valid supporting evidence of identity

To obtain a personnel security screening, the ACSO must:

• get fingerprinted
• complete and sign the personnel security screening forms as the applicant (the CSO completes and signs as the security officer)
• have their identity verified by the CSO

In section A of the Personnel screening, consent and authorization form (TBS/SCT 330-23E) for both the CSO and ACSO, the CSO must reference scenario 3 from the list of scenarios that are accepted as justification to process personnel security screening requests.

Visit about identity verification requirements to further understand the identity verification process and to learn which types of documentary evidence are accepted by the CSP to verify the identity of the CSO and ACSO.

For more information on the fingerprinting process, visit mandatory electronic fingerprints.

Submitting the appointment and screening forms

Your organization must submit the completed appointment and screening forms for the CSO and ACSO to the CSP by email: tpsgc.ssiinscription-issregistration.pwgsc@tpsgc-pwgsc.gc.ca with the rest of the required screening documentation.

In the submission, your organization must also include copies of the CSO’s evidence of identity, and any other supporting documents, such as proof of citizenship.

Upon receipt, the CSP will conduct the screening and process the appointments. Once the organization screening process is complete, your organization will receive confirmation from the CSP in writing.

Appointing a new security officer

Before your CSO leaves your organization or steps down from their role, your president or other KSO must appoint a new CSO by completing the Company security officer appointment, acknowledgement and undertaking form.

If your CSO has already left, your organization’s president or other KSO must appoint a new CSO without delay.

To replace an ACSO, your CSO must appoint a new ACSO by completing the Alternate company security officer appointment, acknowledgement and undertaking form.

Find out who to appoint as your organization’s new CSO and ACSO.

Obtaining a personnel security screening for a new security officer

To be appointed, the new CSO or ACSO must obtain the necessary personnel security screening.

If the new CSO or ACSO is not already screened to the appropriate level, the existing CSO or ACSO must request a personnel security screening for the new CSO or ACSO, either manually or using online industrial security services (OLISS).

To request a personnel security screening for the new CSO or ACSO, the existing CSO or ACSO must:

• send the new CSO or ACSO to get fingerprinted
• complete and sign the personnel security screening forms as the security officer (new CSO or ACSO completes and signs as the applicant)
• reference scenario 3 in section A of the Personnel screening, consent and authorization form (TBS/SCT 330-23E)
• verify the identity of the new CSO or ACSO

If your organization no longer has a CSO or ACSO in place, follow the same process of obtaining a personnel security screening for a security officer that your organization completed during the initial screening process.

Submitting the appointment and screening forms

If your organization completed personnel security screening forms for the new CSO or ACSO manually, you must submit the personnel security screening and appointment forms to the CSP by email: tpsgc.ssiinscription-issregistration.pwgsc@tpsgc-pwgsc.gc.ca with proof of Canadian citizenship and any other supporting documentation.

If your organization completed personnel security screening forms for the new CSO or ACSO in OLISS, you must first submit the appointment form, proof of Canadian citizenship and any other supporting documents to the CSP by email: tpsgc.ssiinscription-issregistration.pwgsc@tpsgc-pwgsc.gc.ca. Once the documentation for the appointment has been submitted, your organization may submit the personnel security screening request for the new CSO or ACSO in OLISS.

For more information on personnel security screening, visit the personnel security screening processes.

Upon receipt, the CSP will process the appointment and screen, as required, the new CSO or ACSO. Once the appointment process is complete, your organization will receive confirmation from the CSP in writing.