Statement of Work—Template
The Statement of Work or requirements description should clearly describe the work to be carried out, the objectives to be attained and the time frame. It should be:
- explicit about the client's requirements and the contractor's responsibilities so that questions of interpretation can be avoided
- detailed enough to ensure that the Federal Government Department receives the services that it requires but, at the same time, flexible enough to permit innovation and initiative by the Contractor in the interests of the Federal Government Department. The Statement of Work should identify the specific stages of the work, their sequence, their relationship to the overall work in general and to each other in particular. The type, magnitude and complexity of the work will determine the degree of detail required
The following elements may be included as applicable:
- a background statement outlining the situation leading to the requirement
- a clear statement describing the objective of the task and the work to be achieved
- an accurate description of the scope of the work, including its range, extent and bounds
- details of any constraints imposed, such as government or other policies and standards, current and proposed related activities, security, sensitivity to other interests, employment equity, protection of the environment, conservation of resources and other relevant restrictions
- availability of relevant existing studies or other resource material
- the manner in which the output of the contract, such as work documents, progress reports, etc., should be presented or submitted
- a time schedule for the completion of each stage of the work and for the entire work
- when the work is being carried out on behalf of another department or agency, details of available client support and responsibilities
- progress report requirements and other control procedures required by a client agency during the work
- requirements relating to performance of the several stages and the work as a whole
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