ProServices Request for Information template
Note to users
The purpose of a ProServices Request for Information (RFI) is to ensure the specific expertise exists within the ProServices supplier base. General use of the ProServices categories will not require a RFI, however when a client department is looking for a very specific expertise, then using a RFI is recommended in order to obtain an appropriate list of pre-qualified suppliers to work from.
The RFI should be sent via email to all the pre-qualified suppliers appearing on a category specific CPSS search result list.
SUBJECT of Email: ProServices Request for Information (RFI)
<Name of Department> is enquiring whether or not the following expertise can be found from the list of pre-qualified ProServices suppliers listed under Stream <Enter stream number and name>: <Enter category number and name> ,(<select one: Junior, Intermediate, Senior> level):
- <Enter in specific expertise or knowledge being requested> and
- <Enter an estimated timeframe so suppliers can address their capacity to supply a resource>
Those suppliers who have the above requested expertise, please respond by return email by <Insert date and time (2 day turnaround time is recommended)>.
Please note: responding to this enquiry does not guarantee to the suppliers an invitation for any future Request for Proposals (RFP) issued and/or subsequent contracts.
Additional note to users
Should the RFI yield no responses, please contact ProServices and provide the following:
- A copy of the RFI email
- The category and level of expertise required
- The dollar value of the requirement
- Centralized Professional Services System (CPSS) Suppliers search results list
- The Statement of Work (SOW)
- The RFP (if applicable)
ProServices will review all documentation and explore the possibility of granting an exemption from using the method of supply for your requirement.
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