ProServices Request for Information template

Note to users

The purpose of a ProServices Request for Information (RFI) is to ensure the specific expertise exists within the ProServices supplier base.  General use of the ProServices categories will not require a RFI, however when a client department is looking for a very specific expertise, then using a RFI is recommended in order to obtain an appropriate list of pre-qualified suppliers to work from. 

The RFI should be sent via email to all the pre-qualified suppliers appearing on a category specific CPSS search result list.

SUBJECT of Email: ProServices Request for Information (RFI)

<Name of Department> is enquiring whether or not the following expertise can be found from the list of pre-qualified ProServices suppliers listed under Stream <Enter stream number and name>: <Enter category number and name> ,(<select one: Junior, Intermediate, Senior> level):

Those suppliers who have the above requested expertise, please respond by return email by <Insert date and time (2 day turnaround time is recommended)>.

Please note: responding to this enquiry does not guarantee to the suppliers an invitation for any future Request for Proposals (RFP) issued and/or subsequent contracts.

Additional note to users

Should the RFI yield no responses, please contact ProServices and provide the following:

  1. A copy of the RFI email
  2. The category and level of expertise required
  3. The dollar value of the requirement
  4. Centralized Professional Services System (CPSS)  Suppliers search results list
  5. The Statement of Work (SOW)
  6. The RFP (if applicable)

ProServices will review all documentation and explore the possibility of granting an exemption from using the method of supply for your requirement.

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